Payroll Administrator II

Job Summary

Processes and distributes employee payments and reissues physical or replacement checks due to payroll errors as directed but with some independence. Creates routine data uploads as directed. Addresses employee inquiries and internal reporting efforts by issuing automated, routine and nonroutine information requests for missing or incomplete information (e.g., outstanding checks, reclamations, leave discrepancies) with general guidance as needed. Supports the team with adherence to best practices, tax regulations, union contracts, and regulation authorities to ensure compliance across payroll through following defined and broadly specified regulation guidelines.

Essential Responsibilities

• Works with others within work team to obtain and share basic information. Listens and addresses performance feedback; provides feedback to team members. Learns new relevant knowledge and skills; acknowledges strengths and weaknesses based on career goals and takes action to leverage / improve them. Adapts to change, challenges, and feedback with moderate guidance. Responds to the needs of others to support completion of routine work tasks.
• Follows detailed, daily instructions to complete routine tasks with moderate supervision. Collaborates with others within ones team to address routine and some non-routine task issues; communicates status and escalates more complex issues. Adheres to established priorities, deadlines, and expectations. Identifies and speaks up for improvement opportunities within ones team.
• Processes employee payments by: distributing employee payments (e.g., compensation, State Disability Insurance), for specific tasks with a moderate degree of supervision; and reissuing physical or replacement checks due to payroll errors as directed but with some independence.
• Supports payroll data processing by: entering routine employee data (e.g., timesheets, employee hourly rates, earned time off) into the appropriate systems processes provided; entering routine data adjustments as directed with broad guidance; creating routine data uploads as directed; verifying the completion of employee data as requested with general guidelines; and reconciling routine discrepancies within payroll as directed.
• Addresses employee inquires and internal reporting efforts by: issuing automated, routine, and nonroutine information requests for missing or incomplete information (e.g., outstanding checks, reclamations, leave discrepancies) with general guidance as needed; supporting the responses to routine and nonroutine inquiries regarding pay discrepancies, earned time off, basic tax analysis, and others raised by employees and supervisors; working with other departments such as HR and benefits, under the direction of others, to obtain information through inquiries and process it; and preparing existing routine and nonroutine reports as requested.
• Supports team with adherence of best practices, tax regulations, union contracts, and regulation authorities to ensure compliance by: following defined and broadly specified regulation guidelines to contribute to adherence of corresponding guidelines as directed; and providing information to the team which is requested by regulatory authorities, such as standard applicant information and employment status changes as directed by a team member.
  
  

Minimum Qualifications

• High School Diploma or GED, or equivalent AND minimum one (1) year of experience working in a corporate or business office environment OR Minimum two (2) years of experience working in a corporate or business office environment.
  
  

Additional Requirements

• Knowledge, Skills, and Abilities (KSAs): Data Quality; Financial Software
  
  

Preferred Qualifications

• One (1) year of experience working with Human Resources (HR) data in a major HR Enterprise Reporting Platform (ERP) (e.g., SAP, PeopleSoft, HCM, etc.).
• Fundamental Payroll Certification.