Program Coordinator

Overall Staff Responsibilities

• Share responsibility with a team of colleagues and parents to honor the mission:
• to eliminate the prolific racial achievement and opportunity gaps by cultivating confident, creative and compassionate leaders;

Practice the values of KairosPDX in professional conduct and daily interactions:

• respect, responsibility, honesty, excellence and service to community

Incorporate the beliefs of KairosPDX in all approaches and instruction

• Every child is uniquely capable, innately curious and inherently creative,
• Character and agency are essential to achievement and are developed through relationship and service to others,
• A multi- cultural context delivers a strong sense of self and is a requirement for participation in our global society,
• Children must be supported in the context of their families;
• Support multicultural practice and inquiry based approaches that are:
• Actively anti-racist - confronting bias in all of its forms,
• Education for social justice - acknowledging history and studying the present to make informed decisions regarding a more equitable future,
• Pervasive - Examining practices in all levels of school culture and organization,
• Personal -Beginning with the necessary consideration of self as a cultural being,
• Critical Pedagogy - Pursuing multiple perspectives, anticipating contradictions and challenging assumptions,
• Empowering - Providing children the ego strength to challenge racist societal views,
• Helping children think deeply about themselves and others.
  
  

Core Position Responsibilities

The Program Coordinator is responsible for coordinating all nutrition resources, focusing on assessing family needs and connecting them to a range of support services, including food assistance. The role also includes overseeing the day-to-day operations of the food pantry, managing inventory, distribution, and volunteer coordination across both the Recess Bag and Cooking Kit programs.

Community Engagement

• Greet families to foster a welcoming and inclusive school environment.
• Maintain and implement systems that support school leaders and families in achieving school culture and community engagement goals.
• Conduct culturally responsive outreach to support families with the highest needs and strengthen connections between home and school.
• Collect and analyze quantitative and qualitative data through surveys, focus groups, and feedback from teachers, parents, and community members to ensure responsiveness, inform program adjustments, and track program outcomes.
  
  

Food Program Coordination

• Research, order, and maintain a consistent supply of food items, ensuring the Tuff Shed is fully stocked prior to Recess Bag and Cooking Kit distribution days.
• Manage the organization, movement, and storage of supplies within the Tuff Shed.
• Supervise up to 10 volunteers during food packing and distribution to students and families.
• Coordinate the purchase and installation of the Tuff Shed in collaboration with the Operations Manager.
• Serve as a liaison with farmers, chefs, wholesalers, restaurants, local businesses, and other community partners.
• Maintain accurate records of participating families, popular food items, and financial expenditures.
• Collaborate with the Grants Manager to monitor spending and ensure alignment with grant budgets.
• Partner with the Family Engagement Coordinator to design and implement a comprehensive outreach and advertising strategy, using multiple communication channels such as newsletters, social media, posters, and flyers distributed at school events and pick-up times.
  
  

Additional Responsibilities

• Attend several KairosPDX staff and family events;
• Participate in professional development to facilitate the growth of each student, staff member and the organization overall;
• Participate in continuous improvement practices including observations, reflections and collaborations;
• Participate in all staff, department and team meetings and seminars;
• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change with or without notice;
• Perform other related duties as needed and assigned.
  
  

Required Qualifications

• BA Preferred
• Minimum of 2 years of professional experience required
• Strong communications skills with internal staff, external corporate partners, donors, funders, volunteers, and vendors
• Agility to work across multiple, simultaneous projects and meet deadlines with attention to detail and deadlines
• Excellent organizational, analytical and problem-solving skills.
  
  

Knowledge & Skills

• High tolerance for ambiguity, changing work priorities and deadlines, and a willingness to take on responsibilities and to prioritize work on multiple projects
• Ability to communicate and interact effectively with multiple constituencies including families and staff
• Team-player attitude and strong customer-service orientation
• Excellent written and verbal communication skills
• Demonstrated initiative, leadership, and tenacity;
• Willingness to learn about and adapt to KairosPDX culture;
• Commitment to culturally relevant practices;
• Commitment to professional reflection and ongoing collaboration;
• Current Food Handlers Card and CPR/First Aid Certificate required (cost paid by applicant);
• Ability to pass a criminal background check.
• Share KairosPDX’s stance that excellent public education is a civil right of all children and families;
• Experience working with diverse populations, specifically people of color; and
• Passion for KairosPDX’s mission.