What are the responsibilities and job description for the Executive Assistant to Chief Executive Officer position at Kain Colasanto, LLC?
We are seeking a full-time C-Suite Level Executive Assistant to our CEO for an established company in the Financial Services industry. The EA will oversee the management of the CEO’s day-day calendar, of which includes extensive travel planning, scheduling, and high-profile interfacing with EA’s of our board members in the financial sector.
The Role
• Manage complex calendars with diplomacy, discretion, and excellent judgment including vetting, prioritizing, and providing recommendations
• Help ensure leader is properly prepared and on time for all meetings
• Assist with the scheduling of multiple stakeholder meetings
• Contribute to leadership meetings by taking notes and tracking action items
• Navigate a complex conference room landscape
• Assist with event planning and coordination for team meetings, all-hands meetings, summits, and QBRs
• Make domestic and international travel arrangements and be nimble, attentive, and action oriented with changes as needed
• Draft detailed travel itineraries and provide remote assistance with logistics and travel arrangements with input from CEO
• Follow up and provide reminders on project deadlines, AIs, and deliverables
• May assist with facility/space planning logistics
• May work on other tasks and projects as assigned
Qualifications
• Must reside in San Francisco Bay Area
• At least 7 years of experience as an EA to a CEO from a large established corporation
• Bachelor's Degree; master’s a plus
• Proficient with Microsoft Office 365 Outlook, Word, Excel and PowerPoint (willingness to learn new technologies as needed)
• Must value Diversity, Equity, & Inclusion
Location: On-Site when CEO is in office ~ 50% of the time each month in the South San Francisco
Salary : $160,000 - $180,000