Office Administrative Assistant

Overview
We are seeking a dynamic and highly organized Office Administrative Assistant to join our team! This vital role offers an exciting opportunity to support daily office operations, enhance efficiency, and ensure a welcoming environment for staff, clients, and visitors alike. The ideal candidate will bring enthusiasm, exceptional organizational skills, and a proactive attitude to help keep our office running smoothly. This paid position is perfect for someone with a passion for administrative excellence and a knack for multitasking in a fast-paced setting.

Duties

• Manage front desk responsibilities, greeting visitors and directing them appropriately with professional phone etiquette.
• Operate multi-line phone systems to handle incoming calls efficiently, providing excellent customer support and support to team members.
• Maintain accurate data entry using computer skills, including Microsoft Office and Google Workspace tools, ensuring all records are up-to-date.
• Organize and file documents systematically, supporting office management with clerical tasks such as proofreading, filing, and document preparation.
• Assist with calendar management and scheduling appointments or meetings using digital tools to optimize time management.
• Perform basic bookkeeping tasks using QuickBooks or similar accounting software to support financial recordkeeping.
• Support office management activities by coordinating supplies, managing mail distribution, and maintaining a clean, organized workspace.

Qualifications

• Proven experience in an office environment with strong clerical and administrative skills.
• Excellent computer literacy including proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications.
• Demonstrated ability to handle multi-line phone systems with professionalism and courtesy.
• Bilingual abilities are highly valued to assist diverse clientele effectively.
• Strong organizational skills with keen attention to detail; capable of managing multiple priorities simultaneously.
• Experience with data entry, proofreading, filing systems, and customer service is preferred.
• Previous experience as a receptionist, personal assistant, or medical/dental receptionist is advantageous.
• Knowledge of office management practices along with basic bookkeeping skills using QuickBooks or similar software.
• Exceptional time management skills combined with the ability to prioritize tasks efficiently in a busy environment. Join us as an Office Administrative Assistant and be part of a vibrant team dedicated to supporting our organization’s success! Your enthusiasm and organizational expertise will make a meaningful impact every day while providing essential support that keeps our operations running seamlessly.

Pay: From $25.00 per hour

Expected hours: 40.0 per week

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off

Work Location: In person

Salary : $25