Precon Coordinator

POSITION SUMMARY

Provides administrative support to the estimating and marketing department to assist with the procurement of work.

HIGH PAYOFF ACTIVITES:

Project Setup

• Download all documents from various software programs that pertain to a specific job.
• Organize said documents in our internal software program.
• Extract any sheets needed in Bluebeam.
• Schedule all kickoff meetings to discuss the project after approval from Estimating Supervisor.

Team Collaboration

• Schedule and take notes for all Kickoff's, Turnover's & reoccurring meetings.
• Send out follow-up emails with action items to ensure efficiency in the department.
• Coordinate with General Contractors on site walks and job visits.
• Schedule and coordinate the weekly and Preconstruction group meetings with the Estimating Supervisor.

Business Development

• Maintain and update Building Connected invites per note (accept or decline WI provided).
• Attend, take notes and assign tasks for BD Nexus meetings and OSL meeting.
• Coordinate with Business Development/Marketing on the RDL, events and swag.
• Attend events & join construction organizations.

Administration

• Greet incoming visitors with a smile and helpful tone.
• Oversee Precon emails (BD General, Estimating general, and others).
• Assist in maintaining vendor/sub list schedule quarterly meetings, take notes, update contacts.
• Assist in maintaining and updating process in Preconstruction.

OTHER TASKS & RESPONSIBILITIES
Other duties as assigned

REQUIRED SKILLS/ABILITIES

• Intermediate to advanced PC literacy, including experience in MS Word/Excel and estimating software
• Ability to work well with others under deadline situations and respond to changes in priorities
• Strong written and verbal communication skills, organizational skills, and accuracy
• Strong problem-solving and analysis skills
• Strong service orientation

EDUCATION & EXPERIENCE

• High school diploma required
• 3 years office/clerical work in construction industry (construction preferred)
• Experience using estimating construction software preferred
• Knowledge of standard contract terms and how they are applied in construction preferred
• Knowledge of project structure in General Contractor/Subcontractor environment preferred

PHYSICAL REQUIREMENTS & WORKING CONDITIONS

• Ability to sit or stand at a desk for long hours when working in the office
• Ability to consistently operate a computer and other office productivity equipment
• Ability to lift 20 pounds as needed in routine activities associated with position
• Ability to wear PPE when working/visiting a project location
• Ability to work in extreme heat when working/visiting a project location
• Ability to move safely over uneven terrain when working/visiting a project location