Human Resources Coordinator

The Human Resources Coordinator will support our HR team in delivering seamless employee experiences. This role will collaborate closely with the Senior Human Resources Manager, Senior Talent Acquisition Specialist, and the Human Resources Generalist to assist with recruiting, onboarding, administrative tasks, and payroll support.

Essential JOB DUTIES

Recruitment & Talent Acquisition Support:

• Post job openings on internal job boards.
• Coordinate and schedule interviews between candidates, hiring managers and interview team.
• Initiate and track background checks; update candidates once clearance is confirmed.
• Maintain accurate candidate records and communication logs.
• Provide recruitment support for hourly positions on an as-needed basis.

Onboarding & Orientation:

• Collaborate with the Human Resources Generalist to prepare materials for new hire orientation.
• Schedule orientation sessions and ensure calendar invites are sent to all relevant parties.
• Support the onboarding process by organizing documentation and ensuring compliance.
• Provide administrative & operational support.
• Perform general administrative duties including filing, document management, and data entry.

Payroll & Compliance:

• Serve as backup for payroll processing, ensuring accuracy and confidentiality.
• Support compliance efforts by maintaining up-to-date employee records and assisting with audits.

Employee Relations & HR Support:

• Responding to employee inquiries regarding policies, benefits, and procedures.
• Maintain confidentiality and support conflict resolution when needed.
• Assist with employee engagement initiatives and HR events (e.g., employee recognition, training sessions).

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, education, and/or abilities required for the job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential job functions:

• Excellent verbal and written communication skills with the ability to communicate effectively with all levels in the organization. (Must be Bilingual English/Spanish).
• Outstanding problem solving, time management, interpersonal and conflict resolution skills.
• Effective planning and organizational skills as they relate day to day HR activities.
• Effective presentation skills (one-on-one or in group settings).
• Proficient computer skills and knowledge applicable to the job (i.e., Microsoft Word, Excel, Power-Point, Internet, e-mail), as well as proficiency in the use of in-house programs and applications.
• Ability to support multiple divisions (within a 60-mile radius in Southern CA) – this will include traveling at least twice a week.

The appropriate knowledge, skills and abilities required for this position are achievable through the following combination of education, work experience, and training:

• Associate or bachelor’s degree in human resources, Business Administration, or related field.
• 2-3 years of experience in HR administration/coordination, generalist role.
• Certificate in HR – SHRM-CP, SHRM-SCP or PHR a plus.
• Strong ADP experience, in Performance Management, Recruitment, and Onboarding, Payroll Processing.
• Experience working in a fast-paced, dynamic environment with a strong understanding of HR Operations.

PHYSICAL DEMANDS & WORK CONDITIONS

The essential functions of this job require the employee to perform the following physical activities during the courses of work:

• Sitting: Majority of the time will be spent sitting at a desk while working on a computer or handling paperwork. Sitting is required for extended periods (e.g., "Must be able to sit for long periods, typically 6-8 hours per day").
• Standing and Walking: Periodic standing and walking may be required (e.g., "Occasional standing and walking within the office to access files, office equipment, or attend meetings").
• Lifting and Carrying: Light lifting may be necessary (e.g., "Must be able to lift and carry office supplies or documents weighing up to 20 pounds").
• Reaching, Bending, and Stooping: Describe any occasional reaching or bending (e.g., "Frequent reaching above and below shoulder level to access files or office supplies; occasional bending and stooping to retrieve items from lower drawers or cabinets").
• Manual Dexterity: Fine motor skills for handling paperwork, using a keyboard, mouse, and other office equipment (e.g., "Frequent use of hands for data entry, typing, and operating office equipment such as printers and copiers").
• Visual Demands: Requirements for reading and computer work (e.g., "Must have sufficient visual acuity to read documents, spreadsheets, and emails on a computer screen for extended periods").
• Hearing and Speech: Communication abilities needed (e.g., "Ability to hear and understand conversations in person or over the phone; clear speech to communicate effectively with colleagues and clients").

Job Type: Full-time

Pay: $25.00 - $30.00 per hour

Work Location: In person

Salary : $25 - $30