Accounting/HR Specialist (Trucking Company

Job Summary
We are seeking a dynamic and detail-oriented Accounting/HR professional to join our trucking company team! This multifaceted role combines core accounting responsibilities with human resources support, ensuring smooth financial operations and effective personnel management. The ideal candidate will thrive in a fast-paced environment, demonstrating strong technical accounting skills, HR knowledge, and a proactive approach to problem-solving. You will play a vital role in maintaining accurate financial records, supporting compliance efforts, and fostering a positive workplace culture.

Duties

• Manage full-cycle accounting processes including accounts payable, accounts receivable, general ledger reconciliation, and journal entries to ensure accurate financial data entry and reporting.
• Work with external accountant and provide necessary documentation for annual audits.
• Prepare and interpret financial statements, reports, and analysis to support management decision-making and strategic planning.
• Conduct balance sheet reconciliations, bank reconciliations, and account analysis to maintain financial integrity.
• Prepare and file quarterly and annual payroll tax returns (including 941, 940, W-2, 1099), sales and use tax returns, and quarterly IFTA and fuel taxes.
• Ensure compliance with local, state and federal government requirements.
• Provide information for insurance renewals.
• Maintain tractor and trailer licenses and registration.
• Assist in maintaining organized records of payroll, employee files, benefits administration, and HR documentation in compliance with company policies and legal requirements.
• Support recruitment efforts by posting job openings, screening resumes, scheduling interviews, and onboarding new employees.
• Assist with employee relations initiatives by addressing inquiries, coordinating training sessions, and promoting a positive workplace culture.
• Ensure compliance with employment laws and internal policies through regular audits and updates of HR procedures.
• Coordinate employee benefits administration including health insurance enrollment, leave management, and wellness programs.

Qualifications

• Proven experience in accounting or bookkeeping roles with a strong understanding of financial principles.
• Basic knowledge of payroll processing, benefits administration, and HR compliance standards.
• Excellent organizational skills with keen attention to detail for managing multiple tasks accurately.
• Strong communication skills to effectively interact with team members at all levels.
• Proficiency in accounting software (such as Trucking Management Systems or Trimble) and MS Office Suite (Excel, Word). Being able to write Crytal reports/queries would be beneficial.
• Ability to handle sensitive information with confidentiality and professionalism.
• A proactive attitude with the ability to prioritize tasks efficiently in a fast-paced environment. Nice-to-have qualifications include familiarity with HR management systems (HRIS), experience with tax regulations related to payroll, or certifications such as bookkeeper certification or HR-related training. Join us to be part of a passionate team committed to excellence! This role offers an engaging environment where your contributions directly impact our success while providing opportunities for professional growth in both accounting and human resources functions. We believe in fostering a supportive workplace that values your skills and dedication every step of the way!

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.
• Able to travel as needed.

Job Type: Full-time

Pay: $25.00 - $30.00 per hour

Expected hours: 38 – 42 per week

Benefits:

• 401(k) 3% Match
• 401(k) matching
• Dental insurance
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Retirement plan
• Vision insurance

Work Location: In person

Salary : $25 - $30