What are the responsibilities and job description for the Assistant to President & Vice President position at Körber Technologies?
Körber is the home for passionate people who innovate, collaborate and love what they do. Entrepreneurial spirit is our joint DNA. We develop future technologies and support talents to deploy their skills and reach their full potential. We combine our strong heritage with our understanding for local specifics and a global mindset to bring people together and create valuable solutions for our customers. We aim for being the first to do the right thing at the right time.
Join the home for entrepreneurs!
Körber Technologies, Inc., a leading Sales and Service company supporting the North American tobacco industry, is currently seeking an Assistant to President & Vice President to join our team. In this role, the the Executive Assistant provides high-level administrative and international coordination support to the President and Vice President. This role manages company-wide travel, oversees company vehicle usage and maintenance, supports customer and financial tasks, and assists with employee and customer events. The position ensures seamless communication with the parent company located outside the United States, prepares reports and presentations, maintains supplies, and handles sensitive information with discretion.
Your role in our team
Your Benefits
You will receive:
At Körber Technologies, Inc., you will work in an innovative, friendly, diverse environment. You will work with experienced colleagues and will have opportunities to advance your career. Körber Technologies, Inc is part of an exciting industry. As a company, we value our long-term relationships with our customers who value us and our innovative solutions and flexibility.
We are an Equal Opportunity Employer and are committed to ensuring equal employment opportunity to all applicants. All hires to our team are based on qualifications, merit, and business needs. It is our policy to give equal employment opportunities to all qualified persons without regard to legally protected characteristics, or any other consideration made unlawful by applicable federal, state/provincial, and/or local law.
Prior to the next step in the recruiting process, we welcome you to inform us confidentially if you may require any special accommodations in order to participate fully in our recruitment experience, please contact us via jobs@koerber.com. We work with selected partners and therefore ask recruitment consultancies to refrain from contacting us by mail or telephone.
Disclaimer: The duties listed above are intended only as representation of the essential functions of this position. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. The job advertisement does not constitute an employment agreement between the employer and employee and is subject to change at the sole discretion of the employer. Nothing in this document alters an employee’s at-will employment status. Please note that the salary information is a general guideline only. Individual compensation will be determined by various factors such as scope and responsibilities of the position, experience, education, skills, location, and market and business considerations. Applications must be submitted via our career site.
Apply now and join our team!
Ready for your next step? Click on ‘Apply now’ to get started right away! As long as the position is advertised, you can apply at any time.
We value diversity and therefore welcome all applicants - regardless of gender, nationality, ethnic or social origin, religion/belief, disability, age, sexual orientation and identity, and any other protected status. You can find out more about our culture here Culture at Körber - it's worth taking a look!
If you have any questions or technical problems, please send us an e-mail to jobs@koerber.com. Brenda Suheili Hernandez Nazario is the responsible person for this job advertisement. We work with permanent partners and therefore ask recruitment consultants to refrain from contacting us by e-mail or telephone.
Join the home for entrepreneurs!
Körber Technologies, Inc., a leading Sales and Service company supporting the North American tobacco industry, is currently seeking an Assistant to President & Vice President to join our team. In this role, the the Executive Assistant provides high-level administrative and international coordination support to the President and Vice President. This role manages company-wide travel, oversees company vehicle usage and maintenance, supports customer and financial tasks, and assists with employee and customer events. The position ensures seamless communication with the parent company located outside the United States, prepares reports and presentations, maintains supplies, and handles sensitive information with discretion.
Your role in our team
- You will manage calendars, schedule meetings, coordinate appointments, and prioritize calls, emails, and requests for the President and Vice President; prepare, edit, and format executive-level documents (presentations, reports, communications) and maintain confidential records and sensitive correspondence
- Prepare and submit dashboards, status reports, and updates for global leadership, ensuring all documents and presentations meet international formatting and reporting standards
- Oversee all travel arrangements for employees at every level, including booking flights, hotels, car rentals, and ground transportation in alignment with company policy; maintain a standardized travel process, track schedules, itineraries, and expenses, support reimbursement submissions, serve as the primary contact for travel issues, and manage relationships with travel vendors and corporate travel partners
- You will maintain company car logs (usage, mileage, fuel), schedule maintenance and repairs, and coordinate vehicle availability with drivers and employees
- Run customer reports, update and maintain accurate CRM records, create labels, and manage segmentation for customer communications
- Update daily exchange rates for the Treasurer
- Order, set up, and occasionally serve food and beverages for events and visits; maintain inventory of drinks, snacks, and event supplies; assist with planning and logistics for employee or client meetings and special events
- You will plan and organize leadership meetings, corporate events, executive sessions, plant tours, vendor visits, and customer visits, including travel and hospitality arrangements for international executives visiting the U.S. facility
- Bachelor’s degree preferred; equivalent experience will be considered
- 3–5 years of executive administrative experience; background in travel, vehicle, or event management is a plus
- Experience with CRM systems and basic financial tasks is preferred
- Strong proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook)
- Exceptional organization, attention to detail, and ability to manage multiple priorities
- Strong written and verbal communication skills, with discretion in handling confidential information
- Comfortable working with international leadership and navigating cross-cultural communication
Your Benefits
You will receive:
- Competitive salary
- Flexible working hours
- Paid vacation
- Vacation purchase program
- Sick days
- Paid holidays
- 401k Plan with a $1 for $1 match up to 6% of your base income
- Medical, dental, vision insurance plans
- Basic life and disability insurances, both short and long term, paid by employer
- Voluntary life insurance purchase program
- Training and Development Program
At Körber Technologies, Inc., you will work in an innovative, friendly, diverse environment. You will work with experienced colleagues and will have opportunities to advance your career. Körber Technologies, Inc is part of an exciting industry. As a company, we value our long-term relationships with our customers who value us and our innovative solutions and flexibility.
- You will work for a company who values its employees and their contributions
- You will work for a worldwide organization and will develop partnerships with your colleagues throughout the globe
We are an Equal Opportunity Employer and are committed to ensuring equal employment opportunity to all applicants. All hires to our team are based on qualifications, merit, and business needs. It is our policy to give equal employment opportunities to all qualified persons without regard to legally protected characteristics, or any other consideration made unlawful by applicable federal, state/provincial, and/or local law.
Prior to the next step in the recruiting process, we welcome you to inform us confidentially if you may require any special accommodations in order to participate fully in our recruitment experience, please contact us via jobs@koerber.com. We work with selected partners and therefore ask recruitment consultancies to refrain from contacting us by mail or telephone.
Disclaimer: The duties listed above are intended only as representation of the essential functions of this position. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. The job advertisement does not constitute an employment agreement between the employer and employee and is subject to change at the sole discretion of the employer. Nothing in this document alters an employee’s at-will employment status. Please note that the salary information is a general guideline only. Individual compensation will be determined by various factors such as scope and responsibilities of the position, experience, education, skills, location, and market and business considerations. Applications must be submitted via our career site.
Apply now and join our team!
Ready for your next step? Click on ‘Apply now’ to get started right away! As long as the position is advertised, you can apply at any time.
We value diversity and therefore welcome all applicants - regardless of gender, nationality, ethnic or social origin, religion/belief, disability, age, sexual orientation and identity, and any other protected status. You can find out more about our culture here Culture at Körber - it's worth taking a look!
If you have any questions or technical problems, please send us an e-mail to jobs@koerber.com. Brenda Suheili Hernandez Nazario is the responsible person for this job advertisement. We work with permanent partners and therefore ask recruitment consultants to refrain from contacting us by e-mail or telephone.