What are the responsibilities and job description for the House Manager / CEO Assistant position at K&L Ventures?
JOB SUMMARY
We are seeking a dependable, cheerful, and highly organized House Manager / CEO Assistant to work closely with our CEO across both personal and professional settings. This role is uniquely blended: approximately 20 hours per week will be devoted to cleaning, maintaining, and organizing the CEO’s home and personal life, and the remaining time will be spent on-site at the office, providing administrative support to the company while continuing to assist the CEO with day-to-day personal or professional needs.
An ideal candidate will be detail-oriented, proactive, and comfortable managing a wide range of responsibilities that shift between household tasks, family assistance, and office-based support. This position requires arriving at the CEO’s home by 7:20 AM on designated mornings to drive the teenage son to school. Standard hours are Monday through Friday, 8 AM to 5 PM, with occasional flexibility required.
PRIMARY DUTIES
Household Maintenance & Personal Support (Approx. 20 hrs/week)
- Perform regular cleaning and upkeep of the CEO’s home to ensure a tidy, organized, and welcoming environment
- Complete laundry, dishes, household organization, and general cleaning tasks
- Clean the CEO’s vehicle(s) on a weekly basis
- Shop for groceries, household supplies, and personal items as needed
- Coordinate home maintenance services and contractors
- Organize mail, packages, receipts, and household documentation
- Schedule personal appointments and manage the CEO’s household calendar
- Assist with random day-to-day tasks that support the CEO’s personal life
Family Support
- Safely transport the CEO’s teenage son to school on scheduled mornings (7:20 AM arrival required. Our office is in Southpointe, his house about 15-20 minutes away)
- Drive the son to extracurricular activities, such as hockey practice, as needed
- Assist with picking up school items, equipment, or other family-related errands
- Occasionally leave the office at 3 PM to ensure the child has a prepared meal
Office & Administrative Support (Remainder of Workweek)
- Perform administrative tasks such as maintaining files, organizing documents, and supporting front-office needs
- Assist with planning and executing company meetings, visits, and events
- Coordinate incoming/outgoing mail and deliveries
- Support other staff with general clerical tasks as needed
- Continue to provide personal support to the CEO while in the office, including:
- Scheduling appointments
- Running errands
- Handling personal or household coordination
- Managing reminders, tasks, and follow-ups
General Expectations
- Flexible and comfortable with shifting priorities and “random tasks” that may arise
- Professional, warm, and enthusiastic attitude
- Ability to balance household duties, CEO personal support, and office responsibilities
- High discretion and confidentiality when handling personal or sensitive information
SKILLS AND QUALIFICATIONS
- Must be able to pass a background screening
- Reliable, organized, and self-motivated
- Excellent customer service skills with a friendly, professional demeanor
- Strong verbal and written communication skills
- Experience with home cleaning, personal assistance, or household management preferred
- Ability to balance multiple ongoing tasks across home and office settings
- Proficiency with Microsoft Office Suite and basic technology
- Valid driver’s license with a clean driving record
- Reliable transportation
- Problem-solving mindset with a positive, can-do attitude
- Comfortable in fast-paced, high-expectation environments
Work Location: In person