What are the responsibilities and job description for the Admin Assistant position at K&L Recycling?
Accounting/Admin Assistant
Department: Administration
FLSA Status: Non-Exempt
Reports To: Chief Financial Officer
Department: Administration
FLSA Status: Non-Exempt
Reports To: Chief Financial Officer
Mission:
K&L Recycling’s mission is to create value for our customers and team members with honesty and integrity, to the benefit of the economy and the environment.
K&L Recycling’s mission is to create value for our customers and team members with honesty and integrity, to the benefit of the economy and the environment.
Core Values:
Honesty | Integrity | Respect | Excellence
Honesty | Integrity | Respect | Excellence
Position Summary:
The Accounting Assistant supports accounting and administrative functions for K&L Recycling by performing daily accounting, reporting, and clerical duties. This role supports banking, accounts payable, reporting, and recordkeeping activities while maintaining accuracy, internal controls, and confidentiality.
The Accounting Assistant supports accounting and administrative functions for K&L Recycling by performing daily accounting, reporting, and clerical duties. This role supports banking, accounts payable, reporting, and recordkeeping activities while maintaining accuracy, internal controls, and confidentiality.
Primary Responsibilities:
- Prepare incoming mill checks, wires, and ACH deposits and process payments accordingly.
- Prepare and issue checks and electronic payments as required. AP.
- Pay and reconcile all Company credit card accounts, including Amex, Fleet One, and similar programs.
- Code and reconcile monthly credit card statements.
- Request, collect, and maintain updated W-9 and 1099 documentation for new and existing vendors.
- Post freight to be paid and coordinate with Accounting and Operations as needed.
- Assemble, mail, scan, and file accounts payable documentation.
- Order and maintain office supplies.
- Employee appreciation.
- Perform all duties with urgency and accuracy.
- Maintain strict confidentiality of all financial, personnel, and Company information.
EOS / Ninety Participation:
- Participate in the Company’s Entrepreneurial Operating System (EOS) using the Ninety platform. This includes attending required meetings, completing assigned to-dos, maintaining accountability, and supporting Company goals and priorities.
Safety & PPE:
- Comply with, monitor, and enforce Company safety policies and personal protective equipment (PPE) requirements when performing job duties or visiting Metal Recycling Facilities.
Required Qualifications:
- High School Diploma or equivalent required; additional accounting or administrative education preferred.
- Prior experience in accounting, banking, or administrative support roles required.
- Basic understanding of accounting principles and internal controls.
- Proficiency with computers and Microsoft Office/Excel or similar software.
- Strong organizational, time management, and multitasking skills.
- Professional demeanor with strong ethical standards.
Physical Requirements & Work Environment:
- Ability to sit for prolonged periods while working at a desk or computer.
- Ability to work with urgency and maintain a fast pace.
- Ability to lift, carry, and move up to 50 pounds.
- Ability to operate standard office equipment.
- Ability to move throughout office and facility environments as needed.
Driving & Record Reporting:
- If operating a Company vehicle or personal vehicle for Company business, employees must maintain an acceptable driving record and immediately report any changes in driving status, citations, or license restrictions.
Equal Employment Opportunity:
K&L Recycling is an equal opportunity employer and do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, genetic information, veteran status, or any other protected characteristic under applicable law.
Disclaimer:
This job description describes the general nature of the position and is not an exhaustive list of duties. Management reserves the right to assign or reassign responsibilities as business needs require.
This job description describes the general nature of the position and is not an exhaustive list of duties. Management reserves the right to assign or reassign responsibilities as business needs require.