What are the responsibilities and job description for the HR Specialist position at K&L Gates?
Job Description
At K&L Gates, we are looking for smart, imaginative and hard-working people with diverse backgrounds, experiences and ideas to join us. Perhaps our search for talented visionaries and your search for important and impactful work lead to the same place.
KEY RELATIONSHIPS
Local and global HR team members, business unit leaders, lawyers and staff members
ESSENTIAL DUTIES
- Maintain the highest level of professionalism while working regularly with information that requires a high degree of confidentiality and discretion
- Serves as the first point of contact for the HR function via Ask HR, answers general questions, responds to employment verifications, research, troubleshoot, and escalate issues as appropriate
- Proactively keep affected staff and lawyers aware of status and take ownership of ensuring that outstanding issues are addressed in a timely and satisfactory manner
- Support HR Business Partner team with administrative tasks, performance management processes and conducting exit interviews
- Facilitate the new onboarding process, including preparing orientation schedules, drafting new hire welcome announcements and conducting new hire orientations
- Processing of separations including exit procedures, interviews, coordination of final payroll, collection of firm property, final review and closure of personnel file, etc.
- Maintains and/or audits personnel files for assigned locations; completes all verifications of employment for assigned personnel
- Responsible for maintaining and modifying HRIS data and other HR reports for personnel in the assigned locations/functional areas
- Prepare and distribute monthly HR reports, including 30 day new hire surveys, staff and associate exit surveys
- Create and maintain employee files, conduct file audits, file transfers and update departed employee files
- Serve as I-9 Administrator ensuring timely completion of I-9 documentation; train newly assigned I-9 administrators on process
- Serve as primary point of contact for Asia Directors of Administration and Administrative Managers for staff hires, including preparing job requisitions, pre-hire clearance protocols, preparation of offer letters, and other administrative tasks
- Participate in team meetings and actively contribute to HR projects and other support duties
- Additional duties as assigned
EXPERIENCE SKILLS REQUIRED
- Bachelor's degree and related HR experience or equivalent experience from another field
- Previous experience within a law firm or professional services environment desirable
- Experience with Microsoft Office (Word, Excel and PowerPoint)
- Excellent communication skills, both verbal and written to interact with a wide range of individuals
- Can effectively establish and maintain productive relationships internal and external clients, demonstrates customer focus
- Ability to provide motivation and self direction to assure quality work and assure requirements are maintained
- Ability to function effectively in confidential situations, to think clearly, to maintain complete confidentiality, to utilize prudent judgment and execute tactfully
- Demonstrates basic project management skills, exemplary attention to detail, the ability meet deadlines, prioritize tasks, and communicate progress, exemplary attention to detail
- Focuses on continuous improvement and demonstrates an innovative approach
- Ability to handle multiple priorities in an environment that is constantly changes and requires quick turnaround
ADDITIONAL ABILITIES REQUIRED
- This job operates in an office setting and is largely sedentary, requiring the routine use of a computer and other standard office equipment. The ability to open file cabinets, lift files, bend and stand on a stool may also be required.
- Information contained in this description represents the general nature and level of work being performed. This is not an exhaustive list of all responsibilities, duties and skills required for the position.
- Reasonable accommodations will be considered in appropriate circumstances; however, as the nature of an accommodation may vary depending on the needs and desires of an individual with a disability, it is impossible to describe in advance specific accommodations that will be considered.
Compensation Salary $61,000 - $92,000
The compensation salary for this position will be determined during the interview process and will vary based on multiple factors, including but not limited to prior experience, relevant expertise, current business needs, and market factors.
ABOUT THE FIRM
K&L Gates is a fully integrated global law firm with lawyers located across five continents in more than 40 offices. We have experienced dramatic growth in the past decade and now rank among the largest U.S. based law firms in the world. We take pride in constantly striving for innovation, imagination and an entrepreneurial spirit. We come up with big ideas and then roll up our sleeves to get the job done, guiding our clients through their most complex issues in a variety of industry sectors and across multiple regions of the world.
The industry recognition the firm has garnered emanates from the foundation of a global community aligned on behalf of our clients. The people at K&L Gates are committed to working together to create a legacy for each other, the firm, our clients, and the communities in which we serve. We thrive in an inclusive and socially conscious environment that embraces diversity and takes a holistic approach to the career evolution of all our professionals.
Notice: We participate in E-Verify in certain Firm locations for purposes of verifying employment eligibility.
BENEFITS
K&L Gates offers our personnel a comprehensive suite of benefits to help meet your needs now and in the future. Depending on your eligibility, options for full-time personnel include:
- Medical/Prescription Drug Coverage (including a Health Savings Account feature)
- Back-up Child/Elder Care and access to a caregiving concierge
- Dental Insurance
- Wellness Program
- Vision Insurance
- Pre-tax Commuting Benefits
- 401(k) Retirement Plan and Profit Sharing
- Business Travel Accident Insurance
- Short- and Long-term Disability Protection
- Pet Insurance
- Life Insurance (including Basic, Supplemental, Spouse, Child, and Accidental Death and Dismemberment)
- Health Advocacy Services
- Paid Time Off (20 days/year through first 4 years of employment; 25 days/year after 5 years of employment)
- Identity Protection/Restoration and Fraud Insurance
- Parental Leave (18 weeks of which 6 are paid; short-term disability may provide additional paid time off)
- Student loan refinancing options and access to a student loan concierge service
- Paid Holidays (12)
- Addiction Resources
- Family Building Benefits
- Breast Milk Delivery and Lactation Support Services
- Flexible Spending Accounts
- Employees also may be eligible to receive bonuses and certain expense reimbursements
- Employee Assistance Program
- Professional Development and CLE Credit Opportunities
- 529 Deductions
- Relocation
- Accident Insurance
- Employee Referral Program
- Critical Illness Insurance
- Hybrid/Remote Work Opportunities
- Hospital Indemnity Insurance
- Perks including: Technology, Entertainment, and Travel Discount Programs
- Bereavement Leave
- All other benefits (such as leaves of absence) required by law
EQUAL EMPLOYMENT OPPORTUNITY
The Firm is an equal opportunity employer. It is the policy of the Firm that employment decisions shall be based on merit, qualifications and competence. Employment practices will not be influenced or affected by virtue of a person’s race (including traits associated with race, including hair texture and protective hairstyles such as afros, braids, locks, and twists), religion, creed, color, national origin, ancestry, citizenship, physical disability, mental disability, medical condition, genetic information, marital status, sex, pregnancy, childbirth, breastfeeding, gender, parental status, gender identity, gender expression, sexual orientation, age, familial status, domestic violence victim status, military and veteran status, or any other characteristic protected by applicable federal, state, or local law. This policy governs all aspects of employment including, without limitation, recruiting, hiring, compensation, benefits, promotion, assignment, and dismissal. In addition, it is the Firm’s policy to provide an environment that is free of prohibited harassment of any kind including, without limitation, that which is based on sex, race, age, disability, ethnic background, or any other category protected by law (including the categories listed above). The Firm complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If you require reasonable accommodation in completing this application, interviewing, or otherwise participating in the employee selection process, please contact askHR@klgates.com.
Salary : $61,000 - $92,000
