What are the responsibilities and job description for the Administration Representative position at K&G Career Academy?
Position Overview
K&G Career Academy is seeking a detail-oriented and organized Administration Representative to support our academic records and transcript processing. This role is responsible for accurately creating, maintaining, and managing student transcripts
Work Schedule
- Monday – Friday
- 9:00 AM – 6:00 PM
Key Responsibilities
Transcript Creation & Management
- Prepare and create student transcripts every Monday for students who completed programs the previous week
- Accurately enter student information including grades, hours, and completion details
- Verify all academic data using instructor-provided documentation
- Ensure consistency and accuracy across all transcript records
Document Processing
- Access and utilize transcript templates from the Administration Folder
- Save transcripts using the correct digital folder structure
- Print and prepare transcripts for Director review and signature
- File both physical and digital copies in designated locations
Data Verification & Compliance
- Confirm student completion data including:
- Final grades
- Completed hours
- Attendance and required hours
- Program completion dates
- Verify sensitive information such as Social Security Numbers and student records
- Maintain compliance with company standards and audit requirements
Systems & Tools
- Utilize Relias to generate transcripts for all programs.
- Maintain organized digital filing systems for easy retrieval
Collaboration Responsibilities
- Work closely with instructors to obtain accurate and timely student data
- Coordinate with the Director for transcript review and approvals
- Address and correct any discrepancies identified during the review process
Qualifications
- Strong attention to detail and accuracy
- Excellent organizational and time-management skills
- Ability to handle confidential information with professionalism
- Proficiency in Microsoft Office (Word, Excel, PDF management)
- Experience with administrative processes or student records preferred
- Ability to follow structured procedures and meet weekly deadlines
- Bilingual preferred Spanish/Creole.
Why Join K&G Career Academy?
- Stable full-time schedule
- Supportive and structured work environment
- Opportunity to play a key role in student success and compliance
- Growth within an expanding educational organization
- Paid time off.
- Health, Dental and Vision insurance.
- W-2 Contract.
Ready to Make an Impact?
- If you’re excited by the idea of helping people change their lives through education—while growing your own career—we’d love to hear from you!
- Apply today and start building brighter futures with K&G Career Academy.
Pay: From $18.00 per hour
Benefits:
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $18