Accountant Controller

Department: Office

Reports to: Office Manager, CEO & Owner

Job Summary:

K&D Development is seeking an experienced and detail-oriented Controller to lead the company's financial operations and provide strategic financial oversight in a fast-paced construction environment. The Controller is responsible for managing all accounting functions, producing accurate financial reporting, monitoring cash flow, maintaining internal controls, ensuring compliance with federal, state, and local regulations, and supporting executive leadership with financial analysis and business planning. This individual will oversee daily accounting activities, coordinate with outside accountants and auditors, assist with budgeting and forecasting, and help drive the company's continued growth through sound financial management. The Controller will also work closely with Project Managers on a daily basis to ensure invoices are generated, submitted, collected, and vendor payments are processed in a timely manner, helping maintain healthy project cash flow and financial accountability. The ideal candidate is highly organized, trustworthy, proactive, and capable of balancing strategic financial leadership with hands-on operational responsibilities.

Duties/Responsibilities:

Shared duties with office manager when she is not around or is out of office:

· Serves visitors by greeting, welcoming, and directing them appropriately.

· Notifies company personnel of visitor arrival.

· Provides clerical support when needed to assist clerical staff with assigned administrative duties such as answering phones, sorting, and distributing mail, and preparing documents.

· Maintains office files; implements an efficient system for other staff to access files and records and creates new folders for filing system with Office Manager.

· Answers office phone and schedules estimates using the phone protocol list.

· Answers office phone to pay /approve phone sales.

Duties/Responsibilities:

· Manages info email and your email (info email will be forwarded to your email).

· Assists Office manager, CEO, and Owner with the clerical preparation of any requested documents

· Schedules meetings and interviews as requested by the President, CEO, and Owner.

· Makes photocopies; mails, scans, and emails documents; and performs other clerical functions as requested.

· Files documents into appropriate job folders and vendor folders.

· Close out Jobs in Builder Trend and files away the physical file

o Entering COGS (labor costs)

o Creating final P&L

o Shares P&L with Project managers and CEO’s at bi-weekly meetings

· Applies for permits in permit portals, assists with management of permits we pull, including sending contracts for construction management (permits).

• Maintains the documented system of accounting policies and procedures.
• Performs the production of periodic financial reports; ensures that the reported results comply with generally accepted accounting principles or international financial reporting standards.
• Provides financial analysis, with emphasis on capital investments, credit lines, and vendor contract negotiations.
• Works with external auditors and provides needed information for the annual audit for general liability insurance and workman’s comp.
• Ensures compliance with local, state, and federal government requirements.
• Information Systems Administrator as needed: QuickBooks, Buildertrend, Expensify.
• Receives and verifies expense reports; reconciles expense and other financial reports with account balances and other office records. Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop-payment orders as needed.
• Records entry of, verifies documentation for, and distributes petty cash.
• Ensures proper processing of payroll deductions for taxes, benefits, and other deductions. – Office manager does all payroll – controller assists as needed.
• Manages outside reconciliation accounting firm.
• Directs the preparation and prepares all financial statements, general ledger, including income statements, balance sheets, shareholder reports, tax returns, and governmental agency reports.
• Analyzes operations to identify areas in need of reorganization, downsizing, or elimination.
• Works with the President, CEO and Owner and other executives to coordinate planning and establish priorities for the planning process.
• Performs other related duties as necessary or assigned.
• Annual preparation of all accounting to turn over to tax accountant and verification of actual payments to Vendors, and file W9’s and W2’s through QuickBooks for tax returns.
• Meets with Owner & CEO and produces monthly P&L reports to owner to review spending and income.

Bank Feeds/ Expenses Tracking:

· Assist office manager with clearing expenses in banking feeds in QuickBooks. (Deposits and credit card payments). Office manager clears all receipts.

· Assist Office Manager when needed with Banking feeds on QuickBooks and corrects when finds errors.

· Clears credit card payments in Credit card banking feeds in QuickBooks.

· Match deposits in banking feeds in QuickBooks.

Accounts Payable:

· Routes all accounts payable approvals and estimates to project managers and Owner/ CEO

· Pay all net 30 & 10th Pro Credit Account Statements & monthly Reconciliations to pay Credit Account Statements from Jordans, Beacon, Sherwin Williams, Horizon etc Reprographics, (any other vendors) and sends monthly payment.

· Facilitates payment of vendors, which may include verification of federal ID numbers, COI’s, reviewing purchase orders, and resolving discrepancies.

· Performs accounts payables, prints checks, creates bills for vendors and payments to vendors, deposits check and records deposits.

· Notifies all subcontractors when payment is available (shared duty with office manager)

· Performs accounts payables by creating a weekly check run that includes the sum amount being spent on subcontractors and material vendors.

· Prints all check and makes sure to be in the office to distribute on Fridays with Office Manager or Owner unless otherwise scheduled.

· Collects signed lien waiver from subcontractors who are being paid $1,500.00 or more for projects.

· Pinnacol Workman’s Comp Report submittal and Payment.

· My UI (unemployment) quarterly submissions

Accounts Receivable:

· Creates and sends invoices to customers as requested by the project managers.

· Maintains daily communications with project managers to maintain sending invoices out promptly for all projects.

· Deposits all physical and electronic payments (checks and banking feeds)

· Does Collections on open invoices, Promissory Notes / send liens to legal team & assists with maintaining records, and files, and submission of those files for legal purposes.

· Sends final Lien Waivers upon final payment of projects & thank you for working with us.

Required Skills/Abilities:

• Excellent management and supervisory skills.
• Excellent written and verbal communication skills.
• Excellent analytical, organizational and time management skills.
• Proficient in accounting, QuickBooks, Buildertrend and Expensify, Sharepoint, Bambee.
• Proficient in Microsoft Office Suite or similar software.
• Must be reliable and extremely trustworthy.
• Must be able to learn other accounting software systems.
• Ability to maintain confidential and meticulous records.

Education and Experience:

• Bachelor’s degree in Accounting or Business Administration required.
• Ten years or more of related experience required.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

· Must be able to multi-task efficiently.

· Must be able to access various departments of a given location.

Growth Opportunities:

• Chief Financial Officer
• Reconciles benefit statements monthly
• Conducts Audits of payroll, benefits
• Compares sales and profit projections to actual figures and budgeted expenses to actual expenses; makes or oversees any necessary adjustments to future projections and budgets.
• Studies long-range economic trends and projects their impact on future growth in sales and market share.
• Identifies opportunities for expansion into new product areas.