What are the responsibilities and job description for the Product Data & Purchasing Coordinator position at JW Winco?
Description
The Product Data & Purchasing Coordinator is responsible for the creation, maintenance, and accuracy of product information within Epicor Prophet 21 (P21), the company’s ERP system. This position is part of the Purchasing team and serves as the primary coordinator for collecting, organizing, and validating information needed to create and launch new product IDs across the organization.
Working cross-functionally, this individual gathers and validates key product information including supplier details, costs, specifications, classifications, and supporting documentation to ensure complete and accurate product setup within P21.
Success in this position requires exceptional attention to detail, strong Excel proficiency, and ERP experience. A significant portion of each day is spent working in Excel and Epicor Prophet 21 managing imports, validating data, and supporting accurate product setup.
The ideal candidate enjoys highly detailed work, thrives in spreadsheets and systems, and takes pride in maintaining clean, reliable data.
Product Data & ERP Coordination
- Create and maintain item records within Epicor Prophet 21 (P21), the company’s ERP system
- Execute mass item creation and updates through ERP import tools and spreadsheets
- Maintain product data including supplier information, costs, pricing, package quantities, UPC data, dimensions, weights, and HTS classifications
- Coordinate supplier information updates and product-related data changes
- Maintain item notes, packaging details, and supporting documentation
- Process discontinued products and lifecycle changes
- Prepare and maintain SDS documentation
- Develop and maintain assembly procedures and SOPs
- Support reporting, data validation, and process improvements
- Ensure product data accuracy and ERP integrity
Purchasing Coordination
- Process purchase order acknowledgements through Conexiom
- Support purchase order expediting and supplier follow-up
- Create and maintain Bills of Materials (BOMs) and predefined routes
- Support sample order processing and related ERP activity
- Assist with purchasing administration and vendor communication
- Order office and operational supplies as needed
- Perform other duties as assigned
Qualifications
- Associate or bachelor’s degree in Business, Supply Chain, Operations, or related field preferred
- 2 years of ERP experience; Epicor Prophet 21 experience strongly preferred
- Advanced Microsoft Excel proficiency with experience managing large datasets
- Experience supporting purchasing, product data, ERP administration, or supply chain processes
- Exceptional attention to detail and commitment to data accuracy
- Strong organizational, analytical, and problem-solving skills
- Ability to manage multiple priorities in a fast-paced environment
- Effective written and verbal communication skills
Salary : $24 - $28