Administrative Assistant I-Justice Elementary 2026-2027

JOB TITLE

Administrative Assistant I

REPORTS TO

Principal/Designee

SALARY SCHEDULE/GRADE

See Board Approved Salary Schedule

CONTRACTED DAYS AND/OR HOURS

See Board Approved Salary Schedule

EXEMPT STATUS

Non-exempt

JOB CLASS CODE

7762

POSITION CLASSIFICATION

Classified

DATE APPROVED

04/25/2023

QUALIFICATIONS

Any combination equivalent to:  high school diploma, G.E.D. Certificate or demonstrated progress toward obtaining a G.E.D. as required by Kentucky law

Minimum of one year of experience in a related field

Valid Kentucky driver's license

POSITION SUMMARY

Perform various specialized secretarial and administrative support duties in elementary/intermediate schools; organize and coordinate office activities and communications to assist the administrator with assigned functional areas of responsibility.

DISTRICT AND SCHOOL PRIORITY ALIGNMENT

Align actions with District and school values and core priorities, policies & procedures, vision, and mission statements. 

PERFORMANCE RESPONSIBILITIES

Perform various specialized duties independently in support of functions of the building/department; interpret and apply rules and regulations as appropriate; perform duties to assist the administrator with administrative detail as appropriate.

Coordinate communication between the administrator and District personnel, students, educational institutions, vendors, other outside organizations, and the public; obtain and provide information, coordinate activities, and resolve problems.

Research, review, check, correct, and compile various information; verify data for accuracy, completeness, and compliance with established procedures; input and retrieve computerized data in computer systems as required.

Prepare and maintain a variety of records, logs and files, including information of a confidential nature; maintain the confidentiality of information and records.

Schedule meetings, conferences, and appointments for assigned administrator; maintain administrator's calendar; arrange travel accommodations as necessary.

Respond to requests for information from students, staff and the general public regarding District programs, policies, procedures and regulations.

Type a wide variety of materials such as correspondence, reports, contracts, forms, applications, memoranda and other documents.

Receive, process, and route mail; order, issue, and maintain department supplies, forms, and equipment.

Monitor office workflow and assure compliance with established timelines, procedures, and quality standards.

Perform related duties as assigned.

KNOWLEDGE AND ABILITIES

Adhere to the District Code of Conduct

Correct English usage, grammar, spelling, punctuation, and vocabulary

District organization, operations, policies, procedures, and objectives

Applicable sections of Kentucky Administrative Regulations and other applicable laws

Interpersonal skills using tact, patience, and courtesy

Possess verbal and written communication skills

Analyze situations accurately and adopt a practical course of action

Efficiently operate office equipment, and maintain records and files according to policies and procedures.

PHYSICAL DEMANDS

Wide range of physical movement. 

Use of speech, vision, and hearing.

Use of hands for simple grasping and fine manipulations.

Bending, squatting, and reaching can lift, carry, push, or pull light weights. 

Indoor and outdoor activity

Lift to 25 pounds, potentially repetitively