Purchasing Coordinator

The Purchasing Coordinator is responsible for efficient receipt and distribution of all goods and services of the Club. Perform storeroom operation tasks including but not limited to receiving, counting, inspecting, unpacking, storing, documenting and distributing merchandise. Assists Purchasing Manager in all their duties as needed.

Essential Duties and Responsibilities and other duties as may be assigned relating to this position.

Receive and inspect all deliveries according to the Club's standard operating procedures and ensure compliance with all product specifications, prices and quantities stated in the purchase order.

Organize all storeroom locations and ensure proper rotation of all products using the First In- First Out Method. (FIFO)

Perform daily counts of storerooms and report stock levels to Purchasing Manager.

Perform a digital receiving record for every order received using Procure to Pay and Back Office Systems. Submit invoices with the receiving activity record attached to a daily basis to the Purchasing Manager.

Transport all goods, materials and supplies efficiently to the right department.

Fulfill requisitions and distribute goods and products to appropriate locations using dollies, handcarts, golf carts and/or company van. Handles and document movement of merchandise from storage areas to the respective departments through a requisition form.

Maintains high sanitation standards for all storerooms, walk-in coolers, freezers and loading docks are to ensure compliance with health and safety regulations. Sweeps and mops all areas daily.

Ensure proper operation of freezers, refrigerators, and walk-in coolers and notify management of any repair equipment needed.

Pickup and delivery of items from outside of the Club as necessary.

Fundamental Requirements: Maintain a warm and friendly demeanor at all times.

Employees must, always, be attentive, friendly, helpful, and courteous to all guests, managers, and fellow employees.

Must be able to convey information and ideas clearly.

Must be able to evaluate and select among alternative courses of action quickly and accurately.

Must routinely meet deadlines.

Must be able to multitask.

Must be effective in handling problems in the workplace, including anticipating, preventing, identifying and solving problems as necessary.

Must be effective at listening to, understanding, and clarifying the concerns and issues raised by co-workers and guests.

Must be able to work with and understand financial information and data, and basic math and arithmetic functions.

Must be able to operate golf carts and company van following safety rules and regulations.

General Requirements:

Must be able to effectively communicate both verbally and written, with all levels of employees and guests in an attentive, friendly, courteous and service-oriented manner.

Must be effective at listening to, understanding, and clarifying concerns raised by employees and guests.

Must be able to multitask and prioritize departmental functions to meet deadlines.

Approach all encounters with guests and employees in an attentive, friendly, courteous and service-oriented manner.

Attending all clubs require meetings and training.

Maintain excellent attendance in compliance with club standards, as required by scheduling, which will vary according to the needs of the club.

Maintain high standards of personal appearance and grooming, which includes wearing the proper uniform and nametag.

Comply with The Jupiter Island Club Standards and regulations to encourage safe and efficient club operations.

Maximize efforts towards productivity, identify problem areas and assist in implementing solutions.

Must be effective in handling problems, including anticipating, preventing, identifying and solving problems as necessary.

Salary : $40,000 - $70,000