What are the responsibilities and job description for the Administrative Specialist - Human Resources position at Jupiter Composite?
SUMMARY: The Human Resources Specialist will be responsible for the daily administrative and human resource duties of the organization.
DUTIES AND RESPONSIBILITIES:
- Perform administrative duties, such as maintaining employee database, responding to employee inquiries and emails for the HR department.
- Maintaining and tracking employee attendance, scorecard results, workers compensation claims, and policies not limited to.
- Assist HR Manager in policy formulation, hiring and salary administration.
- Submit online job postings, vetting candidates and scheduling interviews.
- Coordinate new hire orientation and training sessions.
- Ensure smooth communication with employees and timely resolution to their inquiries.
- Assist with day-to-day operations of the HR functions and duties.
- Provide clerical and administrative support to Human Resources Manager.
- Compile and update employee records (hard and soft copies).
- Coordinate HR projects (open enrollment, meetings, trainings, surveys etc) and take minutes in group meetings.
- Maintaining paperless process and in compliance.
- Deal with employee requests regarding human resources issues, rules, and regulations.
- Assist with ADP recordkeeping – timecards, notes, absenteeism, and tardiness.
- Maintaining post on social media, televisions throughout facilities.
- Maintain staffing plan and coordinate events to maintain plentiful candidate pipeline.
- Maintain digital and electronic records of employees.
- Serve as point of contact with benefit vendors and administrators.
- Assist with the recruitment process by identifying candidates, performing reference checks, and issuing employment contracts.