JOB TITLE: Temporary Accounting Transition Associate

REPORTS TO: Director of Finance

POSITION TYPE: Temporary, Part-Time (25-29 Hours Per Week)

TERM OF APPOINTMENT: Through September 30, 2026, with future opportunities potentially available based on organizational needs, performance, and the results of PRAB’s ongoing restructuring and fiscal stabilization efforts.

SUMMARY

The Puerto Rican Action Board (PRAB) is a comprehensive human services organization serving children, youth, families, and older adults throughout Central New Jersey. PRAB provides a wide range of programs and services that promote self-sufficiency, family stability, educational achievement, housing security, health, and community well-being.

PRAB is seeking a highly organized and detail-oriented Temporary Accounting Transition Associate to support the organization’s accounting operations during a critical period of fiscal and systems transition. This position will assist with accounts payable, reconciliations, financial documentation, month-end activities, and the implementation of a new accounting system.

This position is intended to provide temporary operational support during PRAB's accounting system transition, organizational restructuring, and fiscal stabilization efforts through September 30, 2026. The ideal candidate will possess strong accounting fundamentals, excellent organizational skills, and the ability to work collaboratively with program and administrative staff in a fast-paced nonprofit environment.

ESSENTIAL RESPONSIBILITIES

Accounts Payable Administration

• Receive, review, and process invoices, bills, check requests, and purchase documentation.
• Verify approvals and supporting documentation prior to payment processing.
• Maintain accurate vendor records and payment files.
• Assist with payment processing and vendor communications.
• Monitor accounts payable activity and assist in resolving discrepancies.
• Support Positive Pay and other banking verification processes.
• Maintain organized electronic and physical accounting records.

Accounting and Financial Support

• Assist with monthly bank reconciliations.
• Assist with credit card reconciliations and supporting documentation review.
• Assist with preparation of journal entries and supporting schedules.
• Support month-end and year-end close activities.
• Maintain accounting records and supporting financial documentation.
• Assist with accounts receivable tracking and deposit documentation.
• Assist with audit preparation and document retrieval as requested.

QuickBooks Transition Support

• Assist with implementation of QuickBooks Online.
• Support parallel reporting and reconciliation activities between MIP and QuickBooks during the transition period.
• Assist with chart of accounts setup, validation, and testing.
• Support data review, cleanup, and migration activities.
• Document accounting procedures and workflows to support organizational continuity.
• Assist with development of standardized financial reporting tools and templates.

Grant and Program Support

• Assist with gathering supporting documentation for grant reporting.
• Support program budget review processes as requested.
• Assist with maintaining grant-related financial files and records.
• Support organizational efforts to improve financial accountability and transparency.

General Responsibilities

• Participate in staff meetings and training opportunities.
• Maintain confidentiality of financial and personnel information.
• Work collaboratively with program and administrative staff.
• Maintain professional appearance and conduct.
• Perform other accounting-related duties as assigned.

QUALIFICATIONS

• Associate’s Degree in Accounting, Finance, Business Administration, or related field required; Bachelor’s Degree preferred.
• Minimum of two years of accounting, bookkeeping, accounts payable, or nonprofit finance experience.
• Nonprofit experience strongly preferred.
• Experience with accounting software such as QuickBooks, Sage, MIP Fund Accounting, or similar systems.
• Strong understanding of accounts payable and general accounting principles.
• Experience supporting financial audits and month-end close activities preferred.
• Bilingual English/Spanish preferred.

KNOWLEDGE, SKILLS, AND ABILITIES

• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Ability to manage multiple priorities and deadlines.
• Strong analytical and problem-solving skills.
• Ability to maintain confidentiality.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Excel and Microsoft Office applications.
• Ability to work independently and collaboratively.