What are the responsibilities and job description for the Office Manager position at Julie O'Brien Design Group?
Job Description:
We are seeking an energetic, organized, and detail-oriented individual to join our team as an Office Manager. In this role, you will be responsible for providing administrative support to ensure the office operates efficiently and effectively. You will also assist the Managing Partner with various business-related tasks and day-to-day operations.
Responsibilities:
1. Manage and coordinate daily office operations and procedures.
2. Serve as the primary point of contact for visitors, clients, vendors, and incoming communications, including phone calls, emails, and correspondence.
3. Maintain organized electronic and physical filing systems.
4. Perform general administrative and clerical tasks to support the office and design team.
5. Monitor, manage, and process monthly office expenses and bills.
6. Maintain office standards and ensure the studio remains organized, professional, and welcoming for clients and guests.
7. Assist the Managing Partner with special projects, operational initiatives, and other administrative tasks as needed.
Requirements:
1. Proven experience as an Office Manager, Administrative Assistant, or in a similar administrative role.
2. Proficiency in current QuickBooks Online, Microsoft Office, particularly Outlook, Word, and Excel.
3. Basic bookkeeping experience, preferably using QuickBooks Online.
4. Excellent organizational and time management skills, with the ability to prioritize and manage multiple tasks effectively.
5. Strong written and verbal communication skills.
6. Ability to maintain discretion and confidentiality when handling sensitive information.
If you are highly organized, detail-oriented, and able to manage multiple responsibilities effectively, we encourage you to apply for this exciting opportunity.
Job Type: Part-time
Benefits:
- Employee discount
- Flexible schedule
People with a criminal record are encouraged to apply
Experience:
- QuickBooks: 3 years (Required)
- Administrative: 3 years (Preferred)
Ability to Commute:
- Carmel, IN 46032 (Required)
Work Location: In person