Electronic Filing Specialist (#741) INTERNAL ONLY

If you are a current State of Maine employee, you must complete your application through the internal application process (Find Jobs Report). Please apply using your PRISM account. ELECTRONIC FILING SPECIALIST STATE OF MAINE JUDICIAL BRANCH LOCATION: Androscoggin County Courthouse, Lewiston This position is for internal Judicial Branch candidates only Salary Range: Grade 11, $23.65 - $32.01 per hour. What We Offer: At the Maine Judicial Branch, we value our employees, which is why we offer great benefits. In addition to competitive pay, we provide: Work-life balance: 13 paid holidays, 2 weeks of vacation leave, and 12 paid sick days every year. Paid Parental Leave: 4 weeks Gym membership and childcare reimbursement programs Public Service Student Loan Forgiveness Program Health insurance coverage (85%-100% employer-paid for employee-only plan) Health insurance premium credit (5% decrease in employee premiums) Dental insurance (100% employer-paid for employee-only plan) Health and dependent care flexible spending accounts Defined Benefit Pension plan contributions Voluntary deferred compensation (retirement savings 457 Plan) Up to $1000 Tuition Reimbursement each year Employer-paid life insurance (1x annual salary) Additional wellness benefits GENERAL SUMMARY This is a highly responsible administrative position providing technical and procedural assistance to support electronic filers. The Electronic Filing Specialist reviews electronic filings for compliance with the Maine Rules of Electronic Court Systems and provides support to individuals who are electronically filing using EFileMaine. Additionally, the Electronic Filing Specialist assists the clerks with questions and case processing. The Electronic Filing Specialist plays a vital role in supporting and implementing the new Court Case Management and eFiling system for the Maine Judicial Branch. Remote work is a possibility. ESSENTIAL JOB FUNCTIONS* Assesses competing priorities in the workplace and implements constructive solutions. Provides responsive, timely, fair and positive customer service. Reviews the File and Serve queues for the processing of all electronically filed cases within the necessary timeframes. Checks and reviews incoming and outgoing documents for completeness and accuracy of information; assigns general case categories and processes documents as required in accordance with court rules. Assigns docket numbers and records information as required in electronic cases. Files court records using chronological, alphabetical and numerical filing systems; retrieves and produces for public inspection any non-confidential paper filed documents maintained by the Maine Judicial Branch. Understands, models and oversees compliance with all court policies. Answers inquiries and furnishes information by reviewing court records Processes electronically filed cases as necessary in the court Case Management System (CMS), including but not limited to: prepares notices, orders and decrees, correspondence, hearing and trial lists. Answers telephone, responds to electronic communication, prepares copies and assists the public in electronically filed cases. Assists judges as appropriate and necessary. Performs related work as required. EDUCATION AND EXPERIENCE REQUIREMENTS Associate’s Degree from an accredited university in a related field is preferred. Five years’ experience in a clerks’ office may be substituted for the degree requirement. Experience in a Clerk’s Office is preferred. Experience providing technical assistance to individuals learning the processing of cases through the system is preferred. Experience with filing, docketing, scheduling, and processing of all case (DC & SC) types and other matters coming before the court is preferred Experience maintaining financial records and accounts as necessary to process all fines, fees, costs and other funds paid to or through courts is preferred. KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED: Knowledge of the organization, functions, and operations of the Judicial Branch. Knowledge of the Odyssey e-filing and case management system. Ability to interact effectively, including written and oral communication skills, with attorneys, the public, clerks, other court personnel, Judges and Justices, Magistrates, administrative staff, and others within the Judicial Branch. Substantial expertise in the use and care of computers and other office equipment. Understanding of and capacity to champion organizational change. Knowledge and experience using the Court’s Case Management System is preferred. Knowledge of clerk case processing procedures and in the organization and functions of the Judicial Branch are required. Knowledge in procedures, functions and responsibilities of the Clerk’s Office (District and/or Superior), including the use of court manuals, court rules and forms is preferred. Ability to work with minimal day-to-day supervision and to troubleshoot within given parameters. Ability to follow directions. How to Apply: This position will remain opened until filled. Cover letter, resume, and online application must be submitted online at https://maine.wd5.myworkdayjobs.com/en-US/Judicial/details/Electronic-Filing-Specialist---741---Internal-Only-_R25-01077 The Judicial Branch is an EEO/AA employer. . If you have any questions about the online application process, please contact the Judicial Branch Human Resources Department at HR.Help@courts.maine.gov. The State of Maine Judicial Branch welcomes talented and motivated team members to join us in serving the communities of Maine. Judicial Branch employees serve the public within the State of Maine court system. Our mission is to administer justice by providing a safe, accessible, efficient, and impartial system of dispute resolution that serves the public interest, protects individual rights, and instills respect for the law. When you join the Judicial Branch team, you will gain valuable experience within a progressive branch of government. The Judicial Branch allows employees to work in a professional and innovative culture defined by ethics. We offer a variety of career paths that encourage you to thrive in an inclusive environment. Whether you're just beginning your career or advancing to the next level, the State of Maine Judicial Branch has an opportunity for you! It is the policy of the Judicial Branch to comply with applicable law to provide equal employment and advancement opportunities to all employees and qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, age, physical or mental disability, genetic information, ancestry or national origin, military service, whistleblower activity, previous assertion of a claim or a right under the Maine Workers' Compensation Act, marital status or any other category protected under applicable law unless a bona fide occupational qualification exists. This includes the maintenance of a working environment free from discrimination, including sexual harassment, for all employees. The Judicial Branch is committed to maintaining a positive work environment insuring that employees are treated with dignity, respect, and courtesy. All applicants are subject to a comprehensive background check, including reference checks, educational verification, license/certification verification, and criminal history check. The State of Maine Judicial Branch is an Equal Employment Opportunity/Affirmative Action Employer.

Salary : $24 - $32