Counselor’s Office Clerk

Job Title:  Counselor’s Office Clerk                                        Wage/Hour Status: Non-Exempt

Reports to:  Campus Principal                                              Pay Grade 2:  Administrative Support Pay Plan

Dept/School:  Juarez - Lincoln High School                      Initiated Date:  July 21, 2004      

                                                                                             Revised Date:  January 24, 2017

District Primary Purpose:   To assist and promote La Joya ISD in implementing a rigorous curriculum/instructional program that supports student success and achievement.

Department Primary Purpose:  Contribute to the efficient operation of a school support system and provide clerical services for school’s administrative staff.   

Qualifications:                                             

Education/Certification:        High School Graduate or GED

Knowledge/Skills:                Demonstrate aptitude for the successful performance of the tasks assigned

                                                Ability to type with reasonable accuracy a minimum of 45 words per minute

                                                Proficient typing, word processing and file maintenance skills

                                                Effective organizational, communication, and interpersonal skills

                                                Ability to use personal computer and software to develop spreadsheets and databases

                                                Knowledge of basic math

                                                Ability to meet established deadlines

Major Responsibilities and Duties: 

1. Input student and other pertinent information into the computer.  

1. Assist in obtaining student information from permanent records and other school districts when necessary.
2. Assist campus secretary in proving student information to teacher.
3. File correspondence, invoices, cards, or other records in prescribed manner.  

1. Sort incoming material for file system in use.
2. Classify and cross-index materials according to a standardized coding chart and label folders or envelopes with specified identification data.  

1. Locate and remove information as needed; maintain accurate student records.  

1. Clear files at designated intervals under counselor’s direction.  

1. Enter counselor logs into the district’s mainframe.  

1. Maintain confidentiality.  

1. Perform other duties as assigned by counselor/administrator.  

WORKING CONDITIONS:  

Mental Demands:    

Reading; ability to communicate effectively (verbally and written); maintain emotional control under stress

Physical Demands/Environmental Factors:

Repetitive hand motions; prolonged use of computer. Works with frequent interruptions, moderate standing, stooping, bending and lifting.

POSITION WORKING DAYS:          207 Days