Attendance Clerk

Job Title:  Elementary Attendance Clerk 

Wage/Hour Status: Non-Exempt                             

Reports to:  Campus Principal   

Pay Grade 3:  Non-Exempt Administrative Support

Dept./School: Assigned Campus     

Initiated Date: January 21, 2003 

Revised Date: May 2021                          

District Primary Purpose:    To assist and promote La Joya ISD in implementing a rigorous curriculum/instructional program that supports student success and achievement.

Department Primary Purpose:         Assure that correct attendance counts are made on a daily basis.   

Qualifications:                                  

Education/Certification:        High School Graduate/GED or Higher

Experience/Knowledge:        Ability to type with reasonable accuracy a minimum of 50 words per minute

                                                Knowledge of correct English usage, grammar, spelling and punctuation

                                                Proficient in modern office methods and procedures

                                                Knowledge of statistical and records-keeping principles and procedures

                                                Ability to follow oral and written instructions

                                                Basic accounting principals  

Major Responsibilities and Duties: 

1. Knowledgeable in accounting procedure of student attendance and regulations based on state law, Board Policy, and administrative regulations.

1. Confer regularly with the campus attendance offices regarding attendance matters.

1. Work closely with teachers, school nurse, guidance counselor and administrators to improve students who have infrequent attendance.

1. Contact parents of students who are absent and keep log of all calls made to parents.

1. Inform attendance offices of the attendance patterns of chronic offenders.

1. Summarize daily attendance reports and compile monthly reports for submission to principal.

1. Audit enrollment, attendance, and transfer records as necessary to assure compliance and sound principles of accounting for student attendance.

1. Maintain confidentiality.

1. Perform all other duties as assigned.

1. Follow all Work from Home Protocols when working remotely

WORKING CONDITIONS:  

Mental Demands:    

Ability to communicate effectively (verbally and written); maintain emotional control under stress.

Physical Demands/Environmental Factors:

            Repetitive hand motions; prolonged use of computer. Work with frequent interruptions.

            Moderate standing, stooping, bending, and lifting.

POSITION WORKING DAYS:          192 Days

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. I have read and fully understand the duties and responsibilities this position is to provide to my campus/department.

Employee’s Signature:                                                                   Date: