Event Designer Planner Manager

The Event Designer/Planner Manager is a visionary creative and disciplined operator responsible for managing the entire event lifecycle — from ideation and concept development through execution and post-event reporting.

This role requires STRONG DESIGN, sensibility, strategic planning expertise, financial oversight, and the ability to deliver elevated, immersive client experiences. The ideal candidate possesses an eye for detail, a deep understanding of client journey mapping, and the ability to creatively maximize space while maintaining strict budget adherence.

Requirements

Creative Direction & Client Experience Design

• Lead ideation and concept development aligned with client goals, brand identity, and audience engagement.
• Identify and interpret client requirements, expectations, and experiential goals for each event.
• Create and design comprehensive event look books, mood boards, and visual presentations based on client feedback and budget parameters.
• Demonstrate an eye for creatively using space and spatial flow to elevate guest experience.
• Think strategically about the client journey, ensuring a seamless and memorable experience from arrival to departure.
• Oversee the design and printing of event materials including programs, signage, branded collateral, and experiential elements.
  
  

Full-Service Event Planning & Production Management

• Manage all aspects of the event planning process from concept through post-event wrap-up.
• Identify and secure venues aligned with event objectives and budget.
• Oversee menu development in collaboration with catering partners.
• Collaborate with subcontractors and production vendors across décor, AV, entertainment, fabrication, security, transportation, and staffing.
• Negotiate and contract with vendors for goods and services related to event execution.
• Negotiate financial terms and authorize expenditures with supervisory oversight when required.
• Develop event-specific organizational tools including:
• Production timelines
• Expense trackers
• Payment schedules
• Vendor contact lists
• On-site deliverables schedules
• CAD drawings and spatial layouts
• Manage all event set-up, live execution oversight, tear down, and follow-up processes.
• Attend and oversee events to ensure all details are executed according to plan.
• Perform additional related duties as assigned or requested by clients.
  
  

Budget Development & Financial Oversight

• Build, manage, and adhere to detailed event budgets to avoid project overruns.
• Track expenses and maintain financial transparency throughout the project lifecycle.
• Maximize creative impact while working within financial constraints.
• Create proposals, contracts, and invoices for clients, sponsors, and vendors.
• Monitor payments and ensure financial accuracy across all accounts.
  
  

Vendor, Database & Administrative Management

• Maintain and update corporate databases including business contacts, sponsors, consumer databases, and vendor lists.
• Develop strong vendor partnerships and maintain outstanding vendor management standards.
• Ensure accurate recordkeeping within project management and CAD systems.
  
  

Post-Event Evaluation & Reporting

• Compile comprehensive post-event wrap-up reports and evaluations.
• Prepare client summary presentations including outcomes, successes, and recommendations.
• Identify opportunities for optimization and future event growth.
  
  

Experience

Required Skills & Qualifications

• Minimum 2 years of experience as an Event Planner or Event Coordinator preferred.
• Proven track record of identifying and maximizing event opportunities.
  
  

Technical & Systems Skills

• Proficiency in Monday.com or similar project management systems preferred.
• Experience creating and interpreting CAD drawings.
• Strong computer skills including Microsoft Office Suite.
• Proficiency in database management and spreadsheet applications.
  
  

Core Competencies

• Strong negotiation, leadership, and strategic planning skills.
• Outstanding vendor management capabilities.
• Exceptional organizational, project management, and time management skills.
• Ability to manage multiple projects while meeting deadlines in a fast-paced environment.
• Ability to think creatively while coping with limited resources and seizing opportunities.
• Strong written and verbal communication skills.
• Calm under pressure with the ability to problem-solve in real time.
• High energy, flexibility, and a pleasant professional demeanor.
• Sound judgment and knowledge of appropriate event protocol.
• Dependability, confidentiality, and strong professional ethics.
• Commitment to the mission and values of the organization, with the ability to communicate an inspired vision and sense of purpose.