Assistant Project Manager

Company Description

Jtec HCM, Inc. specializes in providing Owner Representation, Project Management and Construction Management services for healthcare-related projects such as hospital construction, clinics, medical offices, and renovations. Jtec's approach centers around project leadership and client dedication. We take pride in our ability to adapt to our customers’ needs regardless of the project’s size, timing, complexity or duration. 

Role Description

This is a full-time on-site role for an Assistant Project Manager, San Francisco Bay Area. The Assistant Project Manager will assist in overseeing project tasks, maintaining schedules, coordinating logistics, and ensuring compliance with project requirements. Day-to-day responsibilities include expediting project activities, managing logistics, and supporting project management tasks to ensure successful project delivery. The Assistant Project Manager may also be assigned overall responsibility for a smaller project where appropriate.

Key Responsibilities

• Project documentation: Maintain and distribute accurate project documentation, including project plans, status reports, and meeting minutes within 48 hours
• Contract administration: Support in reviewing, negotiating, and administering purchase orders / contracts with vendors and suppliers for the client through their selected project management platform
• Assist with drawing plan set submissions to Authority Having Jurisdictions on behalf of the client, design team, or developer. Track plan approval status and distribute plan check comments and/or approvals to the team.
• FF&E (Furniture, Fixtures, & Equipment) Coordination - inclusive of Tracking procurement, delivery, and installation activities, Loading dock coordination between FF&E vendors and project team, Vendor coordination in conjunction with stakeholders, Fit-up oversight, Equipment tracking for progress, missing pieces, punch, etc., and Creating, updating & maintaining list for outstanding tasks / items per room.
• Coordination w/ Clinical Technologies and IT for testing, Cx, and network needs of installed equipment.
• Team support: Provide support to the project team by coordinating meetings, preparing presentations, taking and distributing meeting minutes when appropriate, actively follow up and close out action items.
• Stakeholder management: Engage with clients, consultants, and contractors to ensure effective communication and collaboration throughout the project lifecycle. 
• Financial management: Monitor project financial performance, track expenses, and maintain accurate project budget records. Review pay applications and invoices.
• Risk assessment: Identify potential risks and develop mitigation strategies to ensure project success. 

Required Qualifications

• Bachelor's degree in architecture, engineering, construction management, or related field. 
• 2-4 years of experience in project management or related roles within the construction or real estate industry. 
• Strong organizational and time management skills, with the ability to prioritize and multitask effectively. 
• Excellent communication and interpersonal skills, with the ability to build strong relationships with both internal and external stakeholders. 
• Experience in managing small to medium-scale projects from start through completion. 
• Knowledge of real estate industry best practices and construction processes. 
• Proficiency in project management software and tools. 
• Demonstrated ability to work independently and as part of a team. 
• Strong problem-solving skills and attention to detail. 

Preferred qualifications: 

• Experience with healthcare construction projects (OSHPD1, OSHPD3) 
• Knowledge of pre-design and pre-construction, building systems/components and technology, contract management, project delivery methods, team building and client relationship building.
• Certifications with CMAA, PMI or LEED
• AIA or PE license
• Experience working with clients.