What are the responsibilities and job description for the Procurement Coordinator position at JT Roselle Lighting and Supply, Inc.?
JT Roselle Lighting and Supply, Inc. is seeking a detail-oriented and dependable Procurement Coordinator to support our purchasing and operations team. This position is responsible for helping coordinate the procurement of lighting, electrical, and related products while maintaining accurate purchasing records and supporting communication with vendors, customers, and internal teams.
The ideal candidate is organized, comfortable working with computer systems and spreadsheets, and able to manage multiple requests while maintaining accuracy. Previous procurement experience is helpful but not required; we are willing to train candidates who demonstrate strong organizational, communication, and problem-solving skills.
Responsibilities
- Assist with purchasing and procurement activities for lighting, electrical, and related products.
- Prepare, enter, and maintain purchase orders and procurement records.
- Communicate with vendors regarding pricing, product availability, lead times, order confirmations, and delivery schedules.
- Request and compare vendor pricing and product information as needed.
- Monitor outstanding purchase orders and follow up on delayed or incomplete orders.
- Coordinate with sales, warehouse, accounting, and operations teams to ensure purchasing needs are addressed.
- Maintain accurate vendor, product, pricing, and purchasing information in company systems.
- Review orders and documentation for accuracy before processing.
- Assist with tracking inventory levels and identifying products that may need to be reordered.
- Help coordinate product deliveries and communicate changes or delays to the appropriate teams.
- Match purchasing documentation with invoices, packing slips, and related records when required.
- Maintain organized electronic and physical procurement files.
- Assist with resolving purchasing discrepancies, including incorrect quantities, pricing differences, damaged products, or missing items.
- Support vendor onboarding and maintain current vendor documentation.
- Prepare basic purchasing reports, spreadsheets, and status updates for management.
- Follow company purchasing policies, approval procedures, and internal controls.
- Handle confidential business and vendor information appropriately.
- Perform other administrative and procurement-related duties as assigned.
Requirements
- Proven experience with SAP ERP systems or similar enterprise resource planning (ERP) platforms such as JD Edwards or Oracle EBS.
- Strong knowledge of materials management, supply chain management, inventory control, and logistics operations.
- Proficiency in using spreadsheets (Excel) for data analysis, reporting, and decision-making purposes.
- Demonstrated ability to negotiate effectively with vendors while maintaining positive vendor relationship management practices.
- Familiarity with purchasing management systems that are technically supported within the organization’s infrastructure.
- Excellent communication skills for vendor negotiation and cross-departmental collaboration.
- Experience working with accounting software or other financial tools related to procurement processes is a plus.
- Ability to analyze pricing strategies and contribute to sourcing decisions that align with organizational goals.
Join us as a Procurement Coordinator and become an essential part of our supply chain success! Your expertise will help us achieve operational excellence through strategic sourcing, efficient inventory management, and strong vendor partnerships. We value proactive problem solvers who are eager to make an impact every day!
Pay: $61,400.00 per year
Benefits:
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Professional development assistance
- Vision insurance
Work Location: Hybrid remote in Mount Kisco, NY 10549
Salary : $61,400