What are the responsibilities and job description for the OSP Contract Administrator position at JSI?
Department: OSP - Engineering & Design
Location: Salt Lake City, UT
JSI invites you to join our team as a Contract Administrator on our Fiber Design & Implementation team in our Salt Lake City, UT office, where you will play a critical role in assisting clients with expanding their broadband services while advancing your career within a mission-driven, growth-focused organization.
About the Company:
JSI is a leading full-service consulting firm specializing in broadband solutions. For over 60 years, we have provided independent communications service providers with expert financial, engineering, management, operational, regulatory, and strategic guidance. Our extensive industry knowledge and proven track record of success have empowered clients to achieve sustainable growth and profitability. With over 1,000 clients nationwide and a powerful presence in markets such as Florida, Texas, Maryland, and Alaska, JSI empowers rural and regional broadband providers to expand, evolve, and excel in a rapidly shifting digital world.
Position Overview:
As an OSP Contract Administrator, you are responsible for our client contracts. You will also perform a variety of administrative, report preparation, and clerical tasks as needed. You will be asked to work independently as well as part of a team.
Responsibilities
(Include but are not limited to):
- Support the engineering team by providing administrative and clerical support as needed. May also interact with clients requesting information.
- Read and understand client contract terms and administer the tasks required to fulfill them successfully.
- Prepare necessary reports for internal tracking and complete administrative tasks required to support the work we deliver to clients.
- Prepare and send bid packages to contractors and ensure that all required documentation is obtained.
- Review bid proposals received for accuracy, prepare contract documents for execution, and obtain proper signatures on contracts and oversee the submittal of contracts to the Rural Utilities Service for approval, as necessary.
- Review monthly contractor invoices for accuracy for all active contracts and work alongside outside plant staff and contractor staff to clear discrepancies.
- Prepare and send payment recommendations to the client for all contractor invoicing.
- Track any pre-billed units and owner-furnished materials used during construction.
- Calculate and withhold retainage from payment recommendations on required contracts.
- Close out all contracts by obtaining proper signatures and approvals.
- Maintain records of contracts, correspondence, and closeouts.
- Understand non-standard client contracts and administer the tasks required by the contract terms.
- Participate in training as required for new systems, processes, procedures, or reports to meet the job’s requirements.
- College associate or bachelor’s degree in a related field preferred.
- Minimum of two years of previous experience as a contract administrator, HR representative, business administrator, contract manager, or related field.
- Experience in the Telecommunication Industry and/or RUS is preferred.
- The individual must be organized, pay close attention to detail, and display a willingness to investigate questions or problems.
- Must possess a high level of interpersonal skills and be able to interact and communicate with individuals at all levels of the organization and with clients.
- Proficiency with Microsoft Office Suite (i.e., Outlook, Word, Excel).
- Competitive salary performance-based bonuses.
- Comprehensive benefits package (medical, dental, vision, 401(k)).
- Generous PTO and travel support.
- Ongoing professional development and educational opportunities.