Administrative Assistant

Company Overview

JRM is one of the top General Contracting and Construction Management Firms with over a decade of trusted experience. Headquartered in New York City with offices in New Jersey, California, and Florida, JRM delivers the highest quality services to clients that include City, State & Federal Agencies, Fortune 500 corporations, respected property owners & developers, major law firms, media & tech firms, leading luxury retailers, renowned hospitality groups, life sciences & healthcare organizations, and financial services firms. JRM knows that dedicated, accomplished employees are the heart of any successful enterprise. We are focused on maintaining a diverse, inclusive, and authentic workplace and are always looking to add passionate personnel to our teams across the US.

Job Summary

The Administrative Assistant will provide administrative support to their team.  In addition to general administrative responsibilities, this individual will take part in various ad hoc tasks and projects included below.

Primary Responsibilities

• Provide direct administrative support, including email correspondence, and generation and distribution of memos, letters, spreadsheets, and forms.
• Provide extensive calendar management utilizing Outlook for client calls, meetings, events, and personal appointments.
• Schedule and coordinate onsite and offsite meetings and logistics for a variety of purposes including executive & client meetings, external visitors, and candidate visits/interviews.
• Communicate with subcontractors, vendors, and clients as needed.
• Assist in the maintenance of departmental workload reports and identify estimating candidates for new projects.
• Prepare materials for onsite and offsite meetings.
• Proofread and check necessary documents for accuracy, completeness, and compliance with company standards.
• Coordinate, prepare, and reconcile expenses via Concur.
• Handle details, access to information and conversations of a highly sensitive nature in strict confidence.
• Assist on ad-hoc assignments as needed.

Qualifications

• Experience in an administrative support role in a fast-paced office setting is ideal
• Excellent organization and attention to detail skills
• Strong written and verbal communication skills
• Adaptability in a fast-paced and ever-changing environment

Computer Systems

• Microsoft Office (Word, PowerPoint, Excel, and Outlook), Adobe Acrobat, and Concur (preferred but not required)

Salary Information

• To the extent this position is performed in New York, the annual salary range for this role is $65,000 - $80,000.

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All qualified applicants will receive consideration for employment at JRM without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other characteristics protected by law. Candidates must be authorized to work in the United States without the need for employer sponsorship.

The salary range listed in job postings reflects the Company’s good-faith estimate at the time of posting. Actual compensation may vary based on factors such as position tier, geographic location, work experience, market conditions, education/training, and skills.

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