Office Administrator

Overview
We are seeking a dynamic and highly organized Office Administrator to join our team! This vital role ensures the smooth and efficient operation of our office environment, providing exceptional support to staff, clients, and visitors alike. The ideal candidate will bring a proactive attitude, excellent communication skills, and a passion for maintaining an organized workspace. In this role, you will be the backbone of daily office functions, managing administrative tasks with energy and precision to foster a productive and welcoming atmosphere.

Responsibilities

• Serve as the first point of contact at the front desk, greeting visitors and handling inquiries with professionalism and warmth
• Manage multi-line phone systems, directing calls accurately and courteously while maintaining excellent phone etiquette
• Oversee calendar management and scheduling for meetings, appointments, and conference rooms using tools like Google Workspace or Microsoft Office
• Perform data entry, filing, and document proofreading to ensure accuracy and organization across all records
• Handle incoming and outgoing correspondence, including emails, mailings, and courier services
• Support bookkeeping activities using QuickBooks or similar accounting software to assist with invoicing, expense tracking, and financial record keeping
• Assist with office management duties such as supply inventory, equipment maintenance, and coordinating repairs or services as needed

Skills

• Proven experience in office management or administrative roles with strong clerical skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications
• Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
• Strong computer literacy including data entry, typing speed, and familiarity with office equipment such as multi-line phones and printers
• Bilingual abilities are highly valued to support diverse client needs
• Exceptional customer service skills coupled with professional phone etiquette
• Experience with bookkeeping software like QuickBooks and basic knowledge of office bookkeeping practices
• Ability to manage time efficiently while juggling multiple responsibilities seamlessly
• Previous experience in any receptionist roles is a plus but not required; relevant personal assistant or clerical experience is also beneficial

Join us to be part of a vibrant team dedicated to creating an organized, welcoming workspace where everyone can thrive! This paid position offers an opportunity to develop your administrative expertise while contributing meaningfully to our company's success.

Pay: $18.00 - $28.00 per hour

Benefits:

• Employee discount
• Paid time off

Language:

• English (Preferred)
• Spanish (Preferred)

Shift availability:

• Day Shift (Required)

Ability to Commute:

• Kingston, PA 18704 (Required)

Work Location: In person

Salary : $18 - $28