Secretary

escriptions

JOB TITLE:  Secretary                                                                                 CLASSIFICATION: Non-Exempt

REPORTS TO:  Principal/Supervisor(s)                                                            PAY GRADE: Salary Schedule

LOCATION: ASSIGNED CAMPUS                                                                   DATE REVISED: 9/1/2023

Primary Purpose:

Work under minimum supervision to provide advanced clerical services to the building-level administrator assigned. Handle confidential information and engage in frequent contact with all levels of district employees, and the general public.

Qualifications:

Education/Certification:

• High school diploma or GED

Special Knowledge/Skills:

• Knowledge of school district organization, operations, and administrative policies
• Ability to read and comprehend instructions, correspondence, and memos
• Ability to make independent decisions regarding planning, organizing, and scheduling
• Excellent public relations, organization, communication, and interpersonal skills
• Ability to use software to develop spreadsheets, perform data analysis, and do word processing
• Ability to multi-task numerous complex administrative activities
• ESchool 

Experience:

• 1 year experience preferred

Major Responsibilities and Duties:

  Clerical Support

1. Prepare correspondence, forms, manuals, reports, presentations, and other documents for the administrator assigned.
2. Other duties as assigned.

Reception and Phones

1. Answer incoming calls and greet visitors. Respond to routine inquiries from the public and staff and refer 

            appropriate inquiries or problems to the building administrator or other administrators.

Policy, Reports, and Correspondence

1. 4.  Compile pertinent data used to prepare various required state and local reports

       5  Compile, maintain, and file all reports, records, and other documents as required.

Other

1.   Comply with policies established by federal and state laws and regulations, and local board policy.
2. Maintain confidentiality.
3. Follow district safety protocols and emergency procedures.
4. Perform other duties as assigned.

Supervisory Responsibilities:

• None

Equipment Used

• Standard office equipment including personal computers and peripherals

Mental Demands

• Work with frequent interruptions; maintain emotional control under stress

Physical Demands 

• Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
• Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching
• Occasional light lifting and carrying (less than 15 pounds)

Environmental Demands

• Occasional districtwide travel

• Normal office environment

This document describes the general purpose and responsibilities assigned to this job. It is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. 

The Prairie Grove School District does not discriminate on the basis of age, color, disability, national origin, race, religion, or sex in the educational programs or activities that it operates and is an equal opportunity employer.