What are the responsibilities and job description for the Office Assistant position at JPP HOLDINGS LLC?
Job Summary
We are seeking a dynamic and highly organized Office Assistant to join our team! In this role, you will be the backbone of daily office operations, ensuring a smooth and efficient environment for staff, vendors, and visitors alike. Your energetic approach and attention to detail will help foster a productive workplace, supporting various administrative functions with enthusiasm and professionalism. This paid position offers an exciting opportunity to develop your office management skills in conjunction with property management experience. 32-40 hrs per wk
Perks: Closed all federal holidays, weekly paychecks, self-driven position
Responsibilities
- Provide exceptional customer service at the front desk, greeting visitors and handling inquiries with a friendly attitude, as well as scheduling tenant appointments.
- Perform data entry tasks accurately using productivity software such as Microsoft Office, spreadsheets, and Word processing tools.
- Maintain organized filing systems—both digital and physical—ensuring easy retrieval of documents and records.
- Assist with calendar management, scheduling appointments, meetings, and coordinating events to optimize office productivity.
- Support office management tasks including ordering supplies, managing inventory, and ensuring the office environment remains tidy and functional.
- Handle clerical duties such as proofreading documents, preparing correspondence, and managing mail distribution with precision.
- Rent counts and entry
- Must be able to work independently
- Availability for occasional on-site emergencies is a must, including weekends.
Experience
- Previous office experience or administrative support role demonstrating familiarity with front desk operations and clerical tasks.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) along with strong computer literacy skills.
- Experience with data entry, filing systems, and document proofreading to ensure accuracy and professionalism.
- Bilingual abilities are desirable to effectively communicate with diverse clients
- Excellent organizational skills combined with time management expertise to prioritize tasks efficiently.
- Strong interpersonal skills including phone communication, client interaction, and customer support experience.
Join us in creating an energetic workplace where your organizational talents shine! This role is perfect for motivated individuals eager to grow their administrative expertise in a supportive environment that values dedication and professionalism.
Pay: $16.00 - $20.00 per hour
Work Location: In person
Salary : $16 - $20