Senior Executive Administrative Assistant

Job Description

Become an integral part of the Legal Team covering major areas of the JPMorgan Corporate and Investment Bank (including Capital Markets, Mergers & Aquisitions, Coverage Banking and Research), where you will have the opportunity to work in a fast-paced organization and each day will be unique. This role provides a platform for professional growth and skills enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.

As a Senior Executive Assistant in the Legal Department, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine will also include interaction with various executive level internal clients across the lines of business. You will need to adapt procedures, processes and techniques to complete assignments in line with the team’s and broader department's activities and goals.

Job Responsibilities

• Provide coverage for multiple lawyers on the team at varying levels of seniority and with varied support needs, as detailed below
• Maintain complex and detailed calendars and the coordination and logistics of both internal and external meetings
• Screen incoming calls and determine the level of priority, while using caution in dispensing information
• Organize occasional travel for senior members of the team
• Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines
• Assist third party law firms with their connection to and interaction with the JPMorgan legal billing group and systems
• Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and systems access
• Produce high quality emails and messages to individuals at all levels of the organization
• Maintain department documents, including current organizational charts
• Handle regular activities without prompting, and advise in advance when issues or delays are foreseen
• Assist in editing Excel spreadsheets and PowerPoint presentations
  
  

Required Qualifications, Capabilities And Skills

• At least five years of administrative experience
• Advanced ability to organize
• Discretion and good judgment in confidential situations, and proven experience interacting with senior management
• Strong interpersonal, written, and oral communication skills
• Strong proficiency in Microsoft Office
• Excellent telephone etiquette and ability to manage competing priorities e.g. calendar management
  
  

Preferred Qualifications, Capabilities And Skills

• Experience supporting at the Managing Director level (or equivalent) or above
• College degree is a plus
  
  

Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options

About Us

JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world’s most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.

We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.

We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants’ and employees’ religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.

JPMorgan Chase & Co. is an Equal Opportunity Employer, including Disability/Veterans

About The Team

Our professionals in our Corporate Functions cover a diverse range of areas from finance and risk to human resources and marketing. Our corporate teams are an essential part of our company, ensuring that we’re setting our businesses, clients, customers and employees up for success.