Sn. Administrative Assistant

Become an integral part of  team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.

 As an Executive Assistant in the Consumer and Community Banking Team, you will support Directors responsible for conceptualizing and executing on large portfolios. You should possess significant knowledge and expertise with an advanced skill set, and should be able to work with limited direction and sound judgement. Additionally, you should have a high degree of confidentiality, strong work ethic, good time management, resourcefulness, diligence, and a strong business and client deliverable focus.. 

Job responsibilities

• Provide advanced, proactive diary management; to include senior meetings, conference calls, and ability to manage orchestration of Off-Sites/Town Halls/Skip-Levels
• Manage complex multi-leg travel arrangements within policy and groups budget.  Co-ordination of flights, trains, check in, VISAs, accommodation, and ground transportation logistics.  Handle a multitude of frequent changes at short notice and prepare accurate travel itineraries.
• Co-ordinate department scheduling & transactional activity.
• Maintain expense management through the firms applications. Oversight of expense processing for travel related expenses.
• Partner with Business Management and other key business stakeholders cross Lines of Business.  Confident to act on behalf of seniors with a strong degree of ownership.
• Utilize internal systems, complete accurate data entry, produce reporting, MIS and metrics, and information collation using MS Office suite and internal systems as required.
• Oversee distribution lists, technology usage and other administrational housekeeping as needed.
• Become an integral part of the business, understand changeable group priorities and business expectation, and take appropriate action.
• Partner with assistants cross Line of Business to provide coverage as required.

Required qualifications, capabilities, and skills

•  At least five years of administrative experience
•  Advanced ability to organize
•  Discretion and good judgment in confidential situations, and proven experience interacting with senior management
•  Strong interpersonal, written, and oral communication skills
•  Strong proficiency in Microsoft Office

Preferred qualifications, capabilities, and skills

•  Experience supporting multiple Executive Directors (or equivalent) 
•  College degree is a plus