Meeting Coordinator

JPMorganChase is one of the largest and most prominent financial services firms in the world. Headquartered in New York City, it is a leading global financial institution with a history that dates back over 200 years. The company operates in more than 100 markets worldwide with over 250,000 employees.  JPMorganChase provides a wide range of financial services to millions of consumers, small businesses, corporations, governments, and institutions.

As a Client Center Meeting Coordinator within our Amenity Services, you will play an integral role in creating a positive and lasting impression of our organization for both employees and clients. Your role extends beyond managing the front desk and you will be the embodiment of our commitment to hospitality and exceptional customer service. Your responsibilities will include escorting clients to their meeting rooms, providing meeting planning support, and assisting with meeting inquiries.

Job responsibilities

• Stand, greet, and welcome all clients to the Client Center throughout the day. Escort clients to the appropriate meeting room or space, offering coat room and bag check services to enhance their comfort.
• Assist, tend to, and anticipate guest needs on the floor, ensuring a seamless and pleasant experience for all visitors.
• Work closely with JPMorgan Chase's internal and external partners, including catering, security, audio-visual, events, and facility teams, to ensure smooth operations and exceptional service delivery 
• Manage essential front desk functions, including answering phones, promptly returning emails, reviewing and analyzing meeting room requests, and understanding the schedule of events taking place.
• Join Event Planners on pre-conference calls for events, assist with data entry, and support the execution of events, ensuring all details are meticulously managed.
• Check meeting rooms to ensure that catering, audio-visual, and room setups match the Banquet Event Order (BEO), guaranteeing that all client specifications are met.
• Master the usage of EMS (Event Management System) to detail reservations, review incoming requests, and manage all event logistics efficiently.
• Understand meeting room capabilities and catering offerings to provide informed assistance to clients and employees.
• Take the lead in planning and coordinating small events, ensuring that all logistical details are handled with precision and that the events run smoothly.
• Provide support to Event Planners in the execution of larger events, assisting with coordination and ensuring that all aspects of the event are aligned with client expectations.
• Demonstrate flexibility by working early mornings or late evenings as needed for event coverage, ensuring that all events are adequately supported.

Required qualifications , capabilities and skills

• Bachelor’s degree required 
• 3 years’ experience in the Hospitality Industry, 5-Star Hotels, Event Planning and Food & Beverage with high touch customer service, demonstrating a strong foundation in customer service and organizational skills
• Excellent interpersonal and communication skills, with the ability to engage with clients and colleagues professionally and warmly
• Ability to effectively manage guest experiences and expectations using a high level of tact and diplomacy
• Highly organized, with the ability to multitask and prioritize tasks effectively
• Working knowledge of audio-visual systems. Familiarity with Microsoft Office is essential
• Flexibility to thrive in a fast-paced and diverse environment
• Willingness to work flexible shifts to cover conference center hours and locations

Preferred qualifications , capabilities and skills

• knowledge of the EMS booking system