What are the responsibilities and job description for the Office Services Assistant | Runner position at JP Firm?
Description
Johnson Pope Bokor Ruppel & Burns, LLP is seeking a full-time, experienced Office Services Assistant/Runner for our Tampa office.
Why Join Johnson Pope?
At Johnson Pope, we pride ourselves on fostering a collaborative, inclusive, and professional environment where your skills are valued, and your contributions make a difference. As one of Florida’s leading regional law firms, we offer our team members the opportunity to work alongside some of the most respected attorneys in the state, in a firm that supports a strong team environment and actively builds community within the organization.
Position Overview
The Office Service Assistant/Runner will perform a wide variety of clerical and administrative duties, which includes providing a high level of customer service and support, while consistently producing an excellent work product. Candidates must have at least one (1) year demonstrated experience as an office services assistant; preferably in a law firm.
Requirements
Essential Duties and Responsibilities:
- Sort and distribute incoming and interoffice mail including express and overnight mail
- Make photocopies and deliver the finished project according to the schedule
- Assist with troubleshooting technical problems with equipment such as copiers
- Meters mail and packages for delivery to post office/mailbox
- Court runs as required
- Fill supply requests and stock, organize and clean supply rooms and kitchen area
- Conference room set up and clean up, including monitoring conference room schedule
- Assist with moving boxes and light interoffice moves
- Preparing offices and workstations for new hires
- Backup Receptionist – greet visitors, answer telephone, screen and direct calls, reserve conference rooms
- Assist the Legal Scanner Clerk as needed
- Assist with client filing as needed
- Assist with the general appearance of the office, including placing maintenance requests with vendors and building management
- Proficient in Microsoft Office (Outlook, Word and Excel) and aptitude for quickly learning various other programs
- Excellent communication skills – written and oral
- Detail-oriented with strong organizational and time management skills
- Ability to handle a variety of assignments simultaneously and willingness to work extra hours as needed
- Willingness to work both independently and as part of a team in a deadline-driven environment
- Motivated self-starter with a positive attitude
- Ability to lift 50 pounds
Educational/Job Experience Requirements:
- High school diploma
- One (1) year of law firm experience preferred
- Ability and willingness to cover PTO in all three office locations (Tampa, St. Pete, and Clearwater)
- Availability for overtime as needed
Office Location: Tampa, FL
NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as required to meet the ongoing needs of the Firm.
Equal Opportunity Employment:
Johnson Pope Bokor Ruppel & Burns, LLP is an equal opportunity employer. We are committed to creating a diverse and inclusive work environment and do not discriminate on the basis of an applicant’s or employee’s race, color, religion, national origin, sex, gender identity/expression, sexual orientation, age, disability, veteran status, marital status, citizenship, ancestry, pregnancy, familial status, actual or perceived status as a victim of domestic violence, dating violence, or stalking, or any other legally protected status entitled to protection under federal, state, or local anti-discrimination laws, including applicable laws in Florida. We also provide reasonable accommodations for qualified individuals with disabilities in compliance with the Americans with Disabilities Act (ADA).