What are the responsibilities and job description for the Administrative Assistant position at JP Cullen?
Our Need: A person who greets all visitors with a friendly smile and positive attitude and takes an ownership of being the Director of First Impressions.
Responsibilities
We specialize in the “Tough Jobs” no one else can do – and that starts with hiring the right people. JP Cullen is a Wisconsin-based, 5 th generation family-owned construction management firm, founded in 1892. With over 134 years of experience, we are nationally recognized for tackling complex, high-profile projects across healthcare, education, commercial, and industrial markets. Our success is powered by our people, and our mission drives everything we do.
Our Mission: To identify, hire, train, and retain the best people to serve our customers.
Compensation & Benefits
JP Cullen has a commitment to its community, employees, and employees’ families. We offer outstanding benefits — Health, Life, and Dental Insurance, Competitive Salary and Bonus Structure, Profit Sharing, PTO, Holiday Pay, Employee Assistance, and Training.
EEO
JP Cullen is an Equal Employment Opportunity/Affirmative Action (EEO/AA) Employer. We promote diversity by proactively recruiting, hiring, and promoting women, minorities, disabled individuals, and veterans. JP Cullen provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.
Responsibilities
- Be professional and diplomatic in dealing with internal and external contacts.
- Provide excellent customer service to clients, vendors, sub-contractors, and co-workers.
- Answer all incoming phone calls, screen, and handle appropriately.
- Type varieties of documents (letters, subcontracts, memos, etc.). May entail producing confidential documents.
- Prepare and check correspondence for accuracy and readability.
- Scan and/or hard copy time sensitive documents.
- Schedule meetings (reserve location, distribute agenda, etc.).
- Set up meeting rooms with appropriate equipment (Wi-Fi password, projector, refreshments, etc.)
- Maintain office conference rooms professional appearance and set up.
- Keep area(s) clean and orderly.
- Open and distribute incoming mail and packages, along with preparing outgoing mail.
- Print and photocopy drawings.
- Monitor for incoming subcontractor bids on designated bid dates.
- Assist with contract tracking.
- Perform additional duties as directed by supervisor.
- High school diploma and at least two years of Business or Administrative experience
- Ideal candidate is organized, detail oriented, able to multi-task, has excellent time management skills and enjoys fast paced environments.
- Proficiency in Microsoft Office and strong grammar and writing skills
We specialize in the “Tough Jobs” no one else can do – and that starts with hiring the right people. JP Cullen is a Wisconsin-based, 5 th generation family-owned construction management firm, founded in 1892. With over 134 years of experience, we are nationally recognized for tackling complex, high-profile projects across healthcare, education, commercial, and industrial markets. Our success is powered by our people, and our mission drives everything we do.
Our Mission: To identify, hire, train, and retain the best people to serve our customers.
Compensation & Benefits
JP Cullen has a commitment to its community, employees, and employees’ families. We offer outstanding benefits — Health, Life, and Dental Insurance, Competitive Salary and Bonus Structure, Profit Sharing, PTO, Holiday Pay, Employee Assistance, and Training.
EEO
JP Cullen is an Equal Employment Opportunity/Affirmative Action (EEO/AA) Employer. We promote diversity by proactively recruiting, hiring, and promoting women, minorities, disabled individuals, and veterans. JP Cullen provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.