Executive Assistant

Job Summary

At Joya Child & Family Development you will be working alongside inspiring, passionate, and supportive team members.The ideal candidate will display and promote the shared values of Compassion, Hope, Inclusion, Learning and Dedication with fellow employees, community partners, children, and familiesas well as beingdetail-oriented, proactive, highly organized, and passionate about serving children and families.

The Executive Assistant (EA) provides high-level administrative and strategic support to the Executive Director (ED) at Joya Child & Family Development. This role is critical in advancing Joyas mission by ensuring the Executive Directoroperatesefficiently and effectively. The EA serves as a trusted partner, managing complex schedules, coordinating communications, and supporting board relations, and organizational initiatives.

Key Responsibilities:

Executive Support

• Manage the Executive Directors calendar, including scheduling meetings, prioritizing commitments, and coordinatinglogistics

• Email and inbox management:screening, prioritizing, drafting responses, flagging urgent items, and managing follow-up on behalf of the Executive Director.

• Prioritizeand manageaccess to the Executive Director, balancingtimelyresponsiveness with the need to protect time for high-priority work andmaintainan open-door culture.

• Provide communications supportincludingpreparingtalking points, briefing notes, newsletters/messages, presentations, or reports for internal and external audiences.

• Meetingmanagementincludingconfirming attendees, preparing agendas in partnership with the ED, capturing decisions, tracking next steps, and ensuring follow-through after meetings.

• Handle confidential information with professionalism and discretion

• Track action items and ensuretimelyfollow-up

Board & Governance Support

• Coordinate Board of Directors meetings, including scheduling, agenda development, and materials preparation

• Track board compliance and governancelogistics:maintainingboard rosters, terms, bylaws/policies, conflict-of-interest forms, annual board calendar, and governance records.

• Event support: coordinatinglogisticsfor board retreats, leadership meetings, donor/community events, or organizational gatherings.

• Support Board committees andfostercommunication between board members and leadership.

Operations & Administrative Support

• Provide donor, funder, and community relations support:assistingwith communications, scheduling, briefings, acknowledgements, or materials for key external relationships.

• Assistwith cross-departmental coordination and special projects

• Help streamline administrative systems and improve workflow efficiency

• Manage travel arrangements, expense reports, credit cardreports, and officelogisticsfor the Executive Director

• Maintain executive files, contracts, organizational documents, policies, and confidential records in alignment with retention practices.

• Support internal communications and staff engagement initiatives.

Qualifications:

Required

• 35 years of experience supporting senior leadership (nonprofit experience preferred)

• Exceptional organizational, time management, and multitasking skills

• Strong written and verbal communication abilities

• High levelof discretion and professionalism

• Proficiencyin Microsoft Office (Outlook, Word, Excel, PowerPoint, & SharePoint) and virtual collaboration toolssuch as Teams & Zoom

• Ability toanticipateneeds and solve problems independently

Preferred

• Experience working with a nonprofit board of directors

• Knowledge of early childhood programs or human services

Working Conditions:

• May require occasional evening or early morning hours for board meetings or events

• Ability to lift or carry up to 25 pounds regularly.

• Indoors, sedentary up to 7 hours/day sitting or standing and up to 4 hours/day keyboarding.

• Ability to bend, twist, stoopon a regular basis.

• RequiresFBIandDSHSbackground checksand fingerprinting.

Equal Opportunity Policy:

At Joya, we want every child and family to feel welcome, supported, and able to access the care they need. We provide services that are respectful of and responsive to each familys background, preferences, and strengths.

We follow all federal nondiscrimination laws and use clear,skills-based, and objective practices in our hiring, services, and partnerships. Regular review of our processes helps ensure decisions are fair and free from bias.

Guided by our values, we work to reduce barriers, support full participation, and reflect the communities we serve. Our goal is to be a responsible employer, a trusted collaborator, and a place where all are cared for.