HR Administrative Assistant

SUMMARY OF THE ROLE Support the HR Department by performing administrative and clerical tasks to support HR procedures and policies. Implement and execute HR administrative processes. May take ownership and work independently within assigned tasks and areas. Responsibilities: Manage physical and digital personnel records like employment contracts and vacation requests. Support processes such as visa applications, letters for governments, etc. Assist in updating and/or writing new company policies. Keep our global and local HR systems accurate and up to date. Support HR colleagues on projects or work that needs to be conducted in the department. May interact with the organization directly in the course of completing assigned tasks. Interact with external suppliers, such as hotels, caterers, printers, etc., to agree and proceed with booking venues, services, etc. Create reports and extracts from various systems/solutions. Identify and report problems and may suggest solutions WHAT WE ARE LOOKING FOR AND WHAT WE OFFER What We Look For: Joining our team means becoming part of a people focused organization where your contributions truly make a difference. We’re looking for an enthusiastic HR professional who thrives in a fast-paced environment, brings strong payroll and recruitment expertise and is passionate about delivering exceptional support to employees. The ideal candidate is highly organized, detail-oriented, and able to handle confidential information with professionalism and discretion. If you enjoy building positive relationships and playing a key role in creating a great employee experience, we’d love to hear from you. This is an exciting opportunity to grow your HR career while making a meaningful impact every day. What We Offer: Competitive compensation and benefits: Generous paid time off 11 holidays 14 weeks of paid maternity leave 2 weeks of paid paternity leave paid caregiver leave bonus eligibility, and much more. Continuous learning opportunities and training activities through on-the-job training and our in-house learning Jotun Academy. Career development opportunities across multiple disciplines and geographies. Leaders who focus on engaging and enabling their team, proven by consistently high employee feedback scores A supportive and inclusive company culture where you can be your authentic self. A focus on having fun together through team buildings and social activities. POSITION INFORMATION Company: Jotun Paints Inc. Contract Type: Regular Time Type: Full time CLOSING DATE (dd.mm.yyyy): 30.10.2026 WHO WE ARE Our operations in the AMERICAS (North America, Central America and South America) began in the 70's in the USA and later expanded to Brazil (1998) and later to Mexico (2015). Today with a factory in Brazil (Rio de Janeiro) and direct sales operations in the US (Houston) and Mexico (Vera Cruz), the AMERICAS region is strategically located and is active in the Marine and Protective segments. With a promising market for our products and our brand, we have the ambition to expand to other countries in the region. We believe that real value in our companies is our employees, both as individuals and as teams. We focus on providing our employees with meaningful and challenging work, rewarding them through continued learning and development, driven by our values of Loyalty, Care, Respect and Boldness. And WE make it happen! Jotun is one of the world's leading manufacturers of paints, coatings and powder coatings. Jotun was founded in Norway in 1926, and after great domestic success, an international expansion started in 1962 which has since taken Jotun all around the world. The newly enlarged company then set a course for further international expansion.With experienced technical sales and support and over 50 years presence in the USA, Jotun USA is dedicated to providing innovative products and solutions and unparalleled service in the marketplace. Jotun has a set-up in several locations around the United States, from north to south, and east to west, serving local markets with a wide range of marine and protective coatings. Our US commercial head office is located in Houston, TX. Jotun protects property and make its mark on your surroundings, from large ships to beautiful structures. Do you want to join us and MAKE Y/OUR MARK? Visit our Career Page to know more about life at Jotun. Jotun’s company culture welcomes and values differences in people. Our more than 10,200 employees on all continents represent 90 nationalities, four generations and diversity of professions, gender, abilities, ethnicities, beliefs, cultures etc. We are committed to represent the societies we operate in, promoting equality, equity and zero-tolerance for discrimination. If you are applying to a position and require any additional support in the interview process, please let us know how we can accommodate this. If you think that this role is what you could be doing next, apply now! Jotun is one of the world’s leading manufacturers of decorative paints, marine, protective, and powder coatings. The Group has 68 companies and 40 production facilities globally, and over 10 933 employees. Jotun products are available in more than 100 countries through own subsidiaries, joint ventures, branch offices, dealers and distributors. The Jotun Group’s sales in 2025 was NOK 34.3 billion. The Jotun Group is organised into four segments and five geographical regions, and has its head office in Sandefjord, Norway. Find out what life at Jotun is like. Meet some of your colleagues and get a feeling for the company culture. Jotun believes that paints and coatings play a key role in a sustainable future. We strive to act responsibly in everything we do, and protect property with a minimum environmental impact. We embrace responsibility for our employees and the societies where we operate. With a strong corporate culture and sound values, we create a safe, diverse and inclusive workplace where people can grow. In addition, Jotun strives to make a positive impact through community initiatives and collaboration