What are the responsibilities and job description for the HR Risk, Safety, and ADA Coordinator position at Josephine County?
Coordinates the County’s Risk, Safety, and ADA programs. Works with all County departments to fulfill safety training, accident and incident reports and follow-on analysis, and OSHA requirements. Reduces the County’s risk through development of risk management plans, employee training, and incident analysis. Processes and manages claims for property, liability, and Worker’s Comp. Serves as the County’s ADA coordinator, coordinating and ensuring County-wide compliance with ADA standards. Work is performed under the general supervision of the HR Director and is reviewed primarily through results attained.(Illustrative Only. Any single position in the classification will not necessarily involve all the listed duties below, other positions will include duties which are not listed. These duties represent the essential functions needed of persons in this classification.)
SAFETY
1. Organizes and runs the monthly Josephine County Safety Committee, coordinating with committee members, assigning safety inspections as necessary, and reporting outcomes to the HR Director.
2. Monitors and coordinates occupational safety and health programs, which includes coordinating accident prevention and safety awareness training programs within the departments (in addition to the Josephine County Committee), conducting inspections and evaluating work sites, maintaining OSHA records, submitting annual OSHA report, reviewing accident and incident reports, participating on committees, and performing other related tasks. Wears the required personal protective equipment (PPE) in accordance with policy and procedures.
3. Reports all accidents/incidents, near misses, hazardous/unsafe conditions, or other safety and health concerns immediately to the Department Head and HR Director.
4. Updates and revises the Josephine County Safety Policy Manual, reflecting all current OSHA safety standards. Ensures Departments are aware of changes and assists in updating their safety training as needed.
5. Follows all safety and health regulations as stated in department policies, Josephine County policies, and State and Federal policies, procedures, laws, and regulations.
6. Processes complex, sensitive, or confidential documents where considerable procedural knowledge is required to ensure completeness and accuracy.
ADA COORDINATION
7. Evaluates county-owned facilities to ensure that the facilities meet the Americans with Disabilities Act (ADA) standards, prioritizing ADA compliance needs in public right of way and County facilities. Implements and maintains the county’s transition plan, under the oversight of the HR Director.
8. Assists county departments in auditing operations from an accessibility perspective, analyzing data and ADA-related complaints, determining root causes, and recommending access solutions and improvements to Facilities and the HR Director.
9. Ensures appropriate processes are in place to resolve inquiries and complaints from County employees and the public regarding compliance with the ADA and other applicable Federal and State laws relating to disability discrimination.
10. Responds to requests for assistance, investigates complaints, and recommends solutions to violations.
11. Provides technical assistance to County departments regarding violations of ADA compliance; assists in developing accommodation solutions and processing requests.
RISK MANAGEMENT
12. Identifies, assesses, and mitigates potential threats to the counties operations, finances, and reputation as the Risk Coordinator by developing and implementing strategies, policies, and procedures.
13. Conducts risk assessments, creates contingency plans, ensures regulatory compliance, assists in determining insurance coverage needs, and communicates risk strategies and findings to Supervisors, Managers, Department Heads, Elected Officials, and other stakeholders.
HUMAN RESOURCES
14. Performs day-to-day oversight of County’s Worker’s Compensation program, which includes identifying and advising Supervisors, Managers, Department Heads, and Elected Officials of potential risk of exposure regarding workers’ compensation losses, determining costs associated with those losses, and implementing strategies to eliminate, transfer, or reduce those costs.
15. Works in partnership with the County’s Worker Compensation insurance company in all aspects of the Worker Compensation program.
16. Encourages and promotes the Return-to-Work program, identify modifications to workspace and duties and tracking the employees’ progress.
17. Maintains communication with community medical partners regarding Worker’s Compensation claims.
18. Compiles data, prepares reports and presentations, maintains records, and files claims related to Worker’s Compensation.
19. Assists departments, employees, and the public with inquiries regarding County policies, procedures, programs, and other information pertaining to the County by phone, in-person requests, and email.
20. Provides assistance and appropriate forms to employees on County programs, including healthcare, deferred compensation, employee assistance, protected leave, and employee information.
21. Maintains and enters employee information into HR databases as directed.
22. Assists with organizing, filing, and processing paperwork; maintains all employee personnel files to include filing appropriate documents.
23. Assists with the County Federal Transit and Federal Motor Carrier DOT Drug and Alcohol program as assigned. Ensuring compliance with state and federal standards and reporting requirements.
24. Maintains adequate training and education in safe work practices and procedures, safety policies and rules, ADA compliance-related issues, and risk management.
25. Other duties as assigned.To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Considerable knowledge of ADA and OSHA compliance is required. Knowledge of workers’ compensation and risk management loss control concepts, safety and risk assessments, and human resources concepts. Requires skill in analyzing and interpreting complex regulations, problem solving and training, and use of computer software programs for work processing, spreadsheets, and databases. Ability to research assigned problems; organize materials from various sources into a format of own design; maintain confidentiality; work independently and establish priorities; organize workload to complement the needs and deadlines of the various programs; understand governing regulations of assigned department; and solve problems and make accurate, independent decisions.
EDUCATION AND EXPERIENCE
Associate’s degree in Industrial Safety, Risk Management, Public Administration, Human Resources or a related field; Bachelor’s degree (B.A.) preferred; and three (3) years of safety or risk management experience or any satisfactory combination of experience and training which demonstrates the knowledge, skills, and ability to perform the above-described duties.
Takes personal responsibility to continue training and education in proper and safe work practices, procedures, and safety policies and rules.
LANGUAGE SKILLS
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information, make speeches and presentations on complex topics, and respond to questions from groups of managers, employees, stakeholders, and the public. Ability to develop and conduct training programs using original or innovative techniques or style. Ability to respond courteously and tactfully to establish and maintain effective working relationships with County employees and officials, outside officials and agencies, and the public. Ability to respond effectively to sensitive inquiries or complaints.
MATHEMATICAL SKILLS
The position requires the ability to add, subtract, multiply, and divide. Compute ratios, percent, measures of central tendency, and regression analysis. This positions requires the use geometry to compute angles and distances.
REASONING ABILITIES
Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
OTHER SKILLS AND ABILITIES
Ability to comprehend and interpret comprehensive budget reports applicable to assigned area and plan, organize, schedule, and coordinate position operations is essential. Ability to manage sensitive and confidential matters with discretion, objectively, and sound judgment; and organize and manage multiple complex cases and initiatives simultaneously.
CERTIFICATES, LICENSES, REGISTRATIONS
Possession of or ability to obtain a valid Oregon Driver’s License, safe driving record.
ADA Coordinator Training Certification Program (ACTCP) certification preferred.
CSP (Certified Safety Professional) or ARM (Associate in Risk Management or ARM-P (Associate in Risk Management - Public Entity) preferred.BACKGROUND INVESTIGATION
Those employed in this position may be subject to pre-employment drug testing and a background investigation, including but not limited to criminal background investigation. Conviction of a crime will not necessarily disqualify an individual for this classification.
SAFETY
1. Organizes and runs the monthly Josephine County Safety Committee, coordinating with committee members, assigning safety inspections as necessary, and reporting outcomes to the HR Director.
2. Monitors and coordinates occupational safety and health programs, which includes coordinating accident prevention and safety awareness training programs within the departments (in addition to the Josephine County Committee), conducting inspections and evaluating work sites, maintaining OSHA records, submitting annual OSHA report, reviewing accident and incident reports, participating on committees, and performing other related tasks. Wears the required personal protective equipment (PPE) in accordance with policy and procedures.
3. Reports all accidents/incidents, near misses, hazardous/unsafe conditions, or other safety and health concerns immediately to the Department Head and HR Director.
4. Updates and revises the Josephine County Safety Policy Manual, reflecting all current OSHA safety standards. Ensures Departments are aware of changes and assists in updating their safety training as needed.
5. Follows all safety and health regulations as stated in department policies, Josephine County policies, and State and Federal policies, procedures, laws, and regulations.
6. Processes complex, sensitive, or confidential documents where considerable procedural knowledge is required to ensure completeness and accuracy.
ADA COORDINATION
7. Evaluates county-owned facilities to ensure that the facilities meet the Americans with Disabilities Act (ADA) standards, prioritizing ADA compliance needs in public right of way and County facilities. Implements and maintains the county’s transition plan, under the oversight of the HR Director.
8. Assists county departments in auditing operations from an accessibility perspective, analyzing data and ADA-related complaints, determining root causes, and recommending access solutions and improvements to Facilities and the HR Director.
9. Ensures appropriate processes are in place to resolve inquiries and complaints from County employees and the public regarding compliance with the ADA and other applicable Federal and State laws relating to disability discrimination.
10. Responds to requests for assistance, investigates complaints, and recommends solutions to violations.
11. Provides technical assistance to County departments regarding violations of ADA compliance; assists in developing accommodation solutions and processing requests.
RISK MANAGEMENT
12. Identifies, assesses, and mitigates potential threats to the counties operations, finances, and reputation as the Risk Coordinator by developing and implementing strategies, policies, and procedures.
13. Conducts risk assessments, creates contingency plans, ensures regulatory compliance, assists in determining insurance coverage needs, and communicates risk strategies and findings to Supervisors, Managers, Department Heads, Elected Officials, and other stakeholders.
HUMAN RESOURCES
14. Performs day-to-day oversight of County’s Worker’s Compensation program, which includes identifying and advising Supervisors, Managers, Department Heads, and Elected Officials of potential risk of exposure regarding workers’ compensation losses, determining costs associated with those losses, and implementing strategies to eliminate, transfer, or reduce those costs.
15. Works in partnership with the County’s Worker Compensation insurance company in all aspects of the Worker Compensation program.
16. Encourages and promotes the Return-to-Work program, identify modifications to workspace and duties and tracking the employees’ progress.
17. Maintains communication with community medical partners regarding Worker’s Compensation claims.
18. Compiles data, prepares reports and presentations, maintains records, and files claims related to Worker’s Compensation.
19. Assists departments, employees, and the public with inquiries regarding County policies, procedures, programs, and other information pertaining to the County by phone, in-person requests, and email.
20. Provides assistance and appropriate forms to employees on County programs, including healthcare, deferred compensation, employee assistance, protected leave, and employee information.
21. Maintains and enters employee information into HR databases as directed.
22. Assists with organizing, filing, and processing paperwork; maintains all employee personnel files to include filing appropriate documents.
23. Assists with the County Federal Transit and Federal Motor Carrier DOT Drug and Alcohol program as assigned. Ensuring compliance with state and federal standards and reporting requirements.
24. Maintains adequate training and education in safe work practices and procedures, safety policies and rules, ADA compliance-related issues, and risk management.
25. Other duties as assigned.To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Considerable knowledge of ADA and OSHA compliance is required. Knowledge of workers’ compensation and risk management loss control concepts, safety and risk assessments, and human resources concepts. Requires skill in analyzing and interpreting complex regulations, problem solving and training, and use of computer software programs for work processing, spreadsheets, and databases. Ability to research assigned problems; organize materials from various sources into a format of own design; maintain confidentiality; work independently and establish priorities; organize workload to complement the needs and deadlines of the various programs; understand governing regulations of assigned department; and solve problems and make accurate, independent decisions.
EDUCATION AND EXPERIENCE
Associate’s degree in Industrial Safety, Risk Management, Public Administration, Human Resources or a related field; Bachelor’s degree (B.A.) preferred; and three (3) years of safety or risk management experience or any satisfactory combination of experience and training which demonstrates the knowledge, skills, and ability to perform the above-described duties.
Takes personal responsibility to continue training and education in proper and safe work practices, procedures, and safety policies and rules.
LANGUAGE SKILLS
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information, make speeches and presentations on complex topics, and respond to questions from groups of managers, employees, stakeholders, and the public. Ability to develop and conduct training programs using original or innovative techniques or style. Ability to respond courteously and tactfully to establish and maintain effective working relationships with County employees and officials, outside officials and agencies, and the public. Ability to respond effectively to sensitive inquiries or complaints.
MATHEMATICAL SKILLS
The position requires the ability to add, subtract, multiply, and divide. Compute ratios, percent, measures of central tendency, and regression analysis. This positions requires the use geometry to compute angles and distances.
REASONING ABILITIES
Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
OTHER SKILLS AND ABILITIES
Ability to comprehend and interpret comprehensive budget reports applicable to assigned area and plan, organize, schedule, and coordinate position operations is essential. Ability to manage sensitive and confidential matters with discretion, objectively, and sound judgment; and organize and manage multiple complex cases and initiatives simultaneously.
CERTIFICATES, LICENSES, REGISTRATIONS
Possession of or ability to obtain a valid Oregon Driver’s License, safe driving record.
ADA Coordinator Training Certification Program (ACTCP) certification preferred.
CSP (Certified Safety Professional) or ARM (Associate in Risk Management or ARM-P (Associate in Risk Management - Public Entity) preferred.BACKGROUND INVESTIGATION
Those employed in this position may be subject to pre-employment drug testing and a background investigation, including but not limited to criminal background investigation. Conviction of a crime will not necessarily disqualify an individual for this classification.
Salary : $71,145 - $73,711