Office Manager

Initial Posting Date: 3/24/2026

Applications will be reviewed on a rolling basis. Priority consideration will be given to candidates who apply early. The position will remain open until filled, with a final application deadline of April 23 at 4:00 PM. Please include a resume and cover letter with all applications.

Position: Office Manager

Location: Grants Pass, OR

Employment Type: Full-Time; non-exempt

Pay: $41,600 - $47,840 DOE

Benefits: Health Benefits, Sick, Vacation and Holiday Pay

About the Josephine County Food Bank

As the regional food bank serving all of Josephine County, we work to ensure that everyone in our community has access to healthy, nourishing food. We partner with a network of more than 30 local organizations to distribute an average of 2.4 million pounds of food each year, reaching 1 in 5 Josephine County residents every month through pantries, meal sites, schools, and direct service programs.

Position Overview

The Office Manager plays a central role in ensuring the organization operates efficiently and effectively. This position oversees administrative systems, financial tracking, human resources coordination, and office operations. The Office Manager supports staff across departments while maintaining accurate records, organized systems, and clear internal processes that enable the organization to fulfill its mission.

This position works closely with the Executive Director and leadership team and regularly handles sensitive financial, personnel, and organizational information.

Join our mission-driven organization as our Office Manager where you will play a key role in ensuring operational excellence and organizational impact.

Office Management (40%):

• Oversee daily office operations and ensure that office processes run smoothly.
• Maintain organized administrative systems and records.
• Manage office communications and scheduling, including phones, mail, email, and shared calendars.
• Greet and provide support to visitors.
• Manage office supplies, equipment, and vendor relationships.
• Serve as a point of contact for administrative needs across departments.
• Develop and improve office policies, procedures, and systems.

Financial Administration and Tracking (30%):

• Manage day-to-day financial processes including deposits, tracking AP/AR, invoices, expenses, and reimbursements.
• Support financial reporting and budgeting, including overseeing office budget and expenditures.
• Maintain accurate and well-organized financial records to support smooth bookkeeping and compliance.

Human Resources (20%):

• Support HR operations, including onboarding, offboarding, payroll, and employee processes.
• Maintain personnel records and documentation.
• Support recruitment logistics and hiring processes.
• Support performance management and staff development processes.
• Work with external HR support to ensure compliance with employment regulations and JCFB policies.

Executive and Organizational Support (10%):

• Provide administrative support to the Executive Director and leadership team.
• Coordinate and provide support for internal meetings and events.
• Prepare documents, reports, and materials.
• Oversee updates to the organization’s website.
• Other duties as assigned.

SKILLS & QUALIFICATIONS:

• Proficiency with Microsoft Office (Word, Excel, Outlook), email and internet tools, and digital record management systems; ability to learn and adapt to new technology and organizational software.
• Strong organizational and administrative skills with the ability to manage multiple priorities, maintain accurate records, and coordinate tasks across departments.
• High level of professionalism and discretion when handling confidential financial, personnel, and organizational information.
• Strong written and verbal communication skills, with the ability to interact effectively with staff, volunteers, vendors, and community partners.
• Attention to detail and accuracy when managing financial documentation, schedules, and administrative records.
• Ability to prioritize work, meet deadlines, and manage competing responsibilities in a fast-paced environment.
• Problem-solving ability and initiative, including identifying opportunities to improve administrative systems and processes.
• Ability to work both independently and collaboratively within a team environment.
• Experience working in nonprofit organizations, supporting HR or financial administration, or coordinating office operations is beneficial.
• Bilingual English/Spanish is a plus.

MINIMUM QUALIFICATIONS: Education, Training, and Experience

• 3 to 5 years of experience in administrative management, office management, or operations support; OR
• Any combination of education, training, and experience which demonstrates the candidate’s ability to perform the duties and responsibilities as described.

WORK LOCATION: This position works inside the Josephine County Food Bank main office. This position will also work outdoors when needed. JCFB is an alcohol and drug-free workplace and a tobacco-free work environment.

WORKING CONDITIONS: Work is performed indoors in a climate controlled office environment and outdoors in various settings. This position maintains standard workplace hours; however, early mornings, weekday evenings, and weekend hours may be required. Duties require extended periods of sitting, standing, walking, and talking or hearing. Physical labor may require occasional periods of bending, stooping, crouching, lifting (up to 50 lbs.), carrying, pushing, pulling, reaching, walking to perform tasks, and operation of warehouse equipment.

REQUIREMENTS:

• Safe driving record, valid Oregon driver’s license, current vehicle insurance and ability to use personal vehicle for JCFB business.
• Possess a current Food Handler’s Card or willingness to obtain one in the first 90 days.
• All offers for employment are contingent upon a satisfactory background check.

NOTE: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee and the job duties, responsibilities, and activities may change at any time with or without notice.

Josephine County Food Bank is an Equal Opportunity Employer and provider. All applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender, gender identity, age, national origin, marital status, genetic information, veteran status, diverse ability, or any other characteristic protected under local, state or federal law.

Pay: $41,600.00 - $47,840.00 per year

Benefits:

• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Professional development assistance
• Vision insurance

Work Location: In person

Salary : $41,600 - $47,840