Accounts Payable Specialist and Office Coordinator

CAREERS AT JOSEPH MACHINE

Accounts Payable Specialist & Office Coordinator

LOCATION On-site — Dillsburg, PA

REPORTS TO Manager of Finance and Administration

TYPE Full-time, salaried

COMPENSATION Competitive, commensurate with experience

Who we are:

At Joseph Machine Company, we design, build, sell and service advanced automated manufacturing equipment. Since our first automated saw machine in 1986 - still in service today - we have grown into a leading engineer of lineal and panel processing machinery and software for the fenestration, architectural metals, solar and industrial extrusion markets.

We are family-owned, 125 people strong, and expanding. Our customers come to us with hard problems - better throughput, fewer rejected parts, 95% material yield - and we engineer the machine that gets them there. We are looking for people who care: people comfortable solving problems, thinking critically and working with their peers to do the best job possible, not just get the job done.

About the role:

This role keeps our payables moving. You will process vendor invoices, run the day-to-day work inside our A/P automation and corporate card platforms, and chase the documentation and approvals that let us pay accurately and on time. You will also run our front office: the first person visitors and callers meet, and the owner of clean, organized common areas. The work is deliberately varied, and rewards someone who switches tasks quickly without losing accuracy, follows up politely but firmly, and takes pride in a wellrun office.

RESPONSIBILITIES

Accounts payable:

Process vendor invoices for payment and handle vendor inquiries.

Set up new vendors accurately, with complete documentation.

Persistently follow up on documentation and approvals needed from others to keep transactions moving, capture early payment discounts, and avoid late payment penalties.

Match invoices to supporting records, resolving discrepancies and closing purchase orders cleanly.

Review coding, receipts and field entries in the A/P and expense platforms, and correct exceptions.

Own daily operation and user support of the A/P automation, corporate card, and expensing platforms.

Prepare weekly payment runs with supporting documentation for Finance leadership approval.

Transfer approved A/P, credit card, and expense entries into the ERP.

Reconcile vendor statements.

Support the accounting office through expense research and periodic close tasks.

Front office and facilities:

Answer, screen and route calls, and greet visitors with a professional, welcoming first impression.

Manage mail, parcels and PO Box runs.

Keep the lobby, kitchen, lunchroom and common areas clean, stocked and organized.

Order office supplies and coordinate service for lunchroom appliances and vending stations.

Coordinate meals and setup for customer visits, company meetings, and events.

QUALIFICATIONS

Required:

2 years in accounts payable.

A working understanding of invoices, purchase orders and approval workflow.

Hands-on experience with A/P automation and expensing platforms.

Comfort switching tasks frequently in a busy environment without losing accuracy.

Tactful, persistent follow-up on time-sensitive items and requests of others.

Precision, attention to detail and a sense of urgency.

A welcoming, professional presence with visitors, callers and teammates.

Preferred:

Associate's degree; strong relevant experience may substitute.

Prior responsibility for the upkeep and presentation of a shared office environment.

Familiarity with an integrated ERP system; Infor VISUAL a plus.

Experience in a manufacturing or engineering environment.

Joseph Machine Company offer commensurate wages, excellent benefits, matching 401K, profit sharing at discretion of employer and a clean, safe work environment in an easily accessible location in northern York County.

Joseph Machine Company is An Equal Opportunity Employer, drug-free workplace, and complies with ADA regulations as applicable.

About Joseph Machine Company Inc

At Joseph, we design, build, sell and service advanced automated manufacturing equipment. Family-owned and focused on helping our customers succeed, JMC provides a dynamic work environment where each team member can make an impact while growing personally and professionally. We are looking for people who care. People for whom a job is more than just a place to go during the day. People who are comfortable solving problems, thinking critically and working with their peers to not just get the job done, but do the best job possible.