What are the responsibilities and job description for the Office Admin position at José Andrés Group?
Description
Job Title: Culinary Office Administrator
Reports To: Chef de Cuisine / General Manager
Department: Administration - Culinary Operations
Employment Type: Hourly, Non-Exempt
About José Andrés Group
José Andrés Group (JAG) is a hospitality company led by Chef José Andrés, known for outstanding guest experiences, innovation, and a values-driven culture. Our teams bring world-class food and warm hospitality to life across acclaimed concepts worldwide.
Position Summary
The Culinary Office Administrator is a detail-driven partner to the culinary and restaurant leadership teams. This role processes invoices, supports timeclock and attendance accuracy, maintains clean back-office records, and helps keep inventory data current-so chefs and managers can focus on great food and smooth operations.
Key Responsibilities
Invoice Processing & Vendor Coordination
José Andrés Group is an Equal Opportunity Employer and participates in the federal E-Verify Program.
Requirements
Required Skills & Qualifications
Job Title: Culinary Office Administrator
Reports To: Chef de Cuisine / General Manager
Department: Administration - Culinary Operations
Employment Type: Hourly, Non-Exempt
About José Andrés Group
José Andrés Group (JAG) is a hospitality company led by Chef José Andrés, known for outstanding guest experiences, innovation, and a values-driven culture. Our teams bring world-class food and warm hospitality to life across acclaimed concepts worldwide.
Position Summary
The Culinary Office Administrator is a detail-driven partner to the culinary and restaurant leadership teams. This role processes invoices, supports timeclock and attendance accuracy, maintains clean back-office records, and helps keep inventory data current-so chefs and managers can focus on great food and smooth operations.
Key Responsibilities
Invoice Processing & Vendor Coordination
- Receive, review, and process vendor invoices; verify pricing/quantities against POs and delivery receipts.
- Resolve discrepancies and coordinate credits with suppliers; maintain organized digital/physical files.
- Monitor and reconcile employee punches, breaks, and time-off requests, address discrepancies promptly.
- Generate attendance and hours-worked reports as requested by leadership.
- Enter and update inventory counts in the designated system; assist with routine audits and reconciliations.
- Partner with kitchen leadership to track usage and forecast needs; flag shortages/overages.
- Provide day-to-day office support (scheduling help, correspondence, document preparation).
- Safeguard confidential information and follow retention standards/SOPs.
- Office/restaurant environment with frequent interaction on the floor and in storerooms.
- Stand/walk for extended periods as needed; light to moderate lifting for files/supplies.
- Competitive pay
- Exposure to culinary operations, purchasing, and inventory workflows
- Employee dining and partner discounts
- Opportunities for growth within a values-driven, award-winning hospitality group
José Andrés Group is an Equal Opportunity Employer and participates in the federal E-Verify Program.
Requirements
Required Skills & Qualifications
- Prior office administration experience, ideally in restaurants/hospitality; comfort with accounting or inventory systems.
- Proficiency with Google Workspace and MS Office (especially Excel/Word).
- Strong organization, accuracy, and attention to detail; clear, professional communication.
- Ability to multitask and prioritize in a fast-paced environment; people-oriented and results-driven.
- Familiarity with basic accounting and inventory practices is a plus; active listening, presentation, and relationship-building skills.
