What are the responsibilities and job description for the Executive Assistant position at JorgensenHR?
Job Overview
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our executive team. The ideal candidate will possess exceptional communication skills, strong attention to detail, and the ability to manage multiple tasks efficiently. This role requires a professional demeanor and the capability to handle sensitive information with discretion. High Proficiency in Excel is a must.
Duties
- Manage and maintain the calendar for executives, scheduling appointments and coordinating meetings.
- Provide executive administrative support, including preparing reports, presentations, and correspondence.
- Handle phone etiquette with professionalism, managing incoming calls and inquiries effectively.
- Perform front desk duties as needed, greeting visitors and ensuring a welcoming environment.
- Type and transcribe documents accurately, ensuring all information is clear and concise.
- Conduct data entry tasks, maintaining accurate records and files in an organized manner.
- Oversee office management tasks, including supply inventory management and equipment maintenance.
- Assist in clerical duties such as filing documents, organizing paperwork, and maintaining office organization.
Requirements
- Proven experience as an Executive Assistant or in a similar administrative role.
- Proficiency in calendar management and other Microsoft Office applications.
- Strong typing skills with attention to detail for accurate data entry and transcription.
- Excellent phone etiquette with strong verbal communication skills.
- Ability to manage multiple priorities in a fast-paced environment while maintaining professionalism.
- Strong organizational skills with the ability to maintain confidentiality of sensitive information.
- Previous experience in office management or clerical roles is mandatory.
- Bachelor's Degree in Business Administration or similar field required.
Join our team as an Executive Assistant where you will play a crucial role in supporting our executives while contributing to the overall efficiency of our organization.
Job Type: Full-time
Pay: $30.00 - $36.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
Application Question(s):
- Do you have previous experience with managing executive calendars, email follow-up, providing general administrative support?
- Have you written correspondence, memos, or presentations on behalf of executives?
- Do you have experience providing administrative support in a healthcare setting?
Experience:
- Executive administrative support: 2 years (Required)
Willingness to travel:
- 25% (Required)
Work Location: In person
Job Type: Full-time
Pay: $30.00 - $36.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $30 - $36