Executive Assistant

EXECUTIVE ASSISTANT 

Location: Dallas-Fort Worth, Texas 

Office Location: Mansfield, Texas

Schedule: Hybrid | In–office, Monday– Thursday | Work from Home Friday 

Salary: $72,000 – $85,000 annually 

Jordan Consultants has spent more than 20 years helping Architects and Design Professionals deliver better projects through high-quality specifications. As our firm continues to grow, we're creating a brand new Executive Assistant position that will play a key role in supporting our President and strengthening the systems that keep our business moving forward. 

This is more than an administrative position. It is an opportunity to build processes, create organization, and make a measurable impact on a growing consulting firm. If you enjoy taking ownership, solving problems, and building something from the ground up, you'll fit right in. 

Reports to: Office and Operations Manager 

Works directly with: President 

WHAT YOU’LL DO 

As Executive Assistant, you'll work closely with our President and leadership team to keep priorities organized, projects moving, and business operations running smoothly. 

EXECUTIVE SUPPORT

• Coordinate the President's calendar alongside the Office and Operations Manager to balance project deadlines, meetings, travel, and business priorities. 
• Anticipate scheduling needs and proactively resolve conflicts. 
• Support executive administrative functions and day-to-day coordination. 

PROJECT ADMINISTRATION

• Prepare, package, and distribute project specifications with exceptional accuracy and attention to detail. 
• Help ensure project deliverables are organized and completed on schedule. 

TRAVEL COORDINATION 

• Coordinate executive and team travel alongside our dedicated travel agent. 
• Manage itineraries, registrations, accommodations, and travel logistics. 

CRM & BUSINESS DEVELOPMENT 

• Manage and maintain our CRM system. 
• Build organized sales processes, coordinate follow-up activities, and help strengthen our client relationship pipeline. 
• Keep client information accurate, organized, and actionable. 

CONTINUING EDUCATION AND INDUSTRY OUTREACH 

• Coordinate continuing education presentations and speaking engagements for our President. 
• Communicate with architectural firms, manufacturers, and industry organizations to schedule presentations and educational opportunities. 

HUMAN RESOURCES SUPPORT 

• Support hiring and recruitment efforts. 
• Help build and implement HR systems, policies, and processes. 
• Provide additional HR and accounting support as needed. 
• Assist with administrative tasks that support a positive employee experience. 

YOUR FIRST 90 DAYS 

You'll begin by learning our business while taking ownership of several key responsibilities, including: 

• Packaging project specifications 
• Managing and organizing our CRM 
• Coordinating the President's calendar and priorities 

WHAT SUCCESS LOOKS LIKE AFTER ONE YEAR

After your first year, you'll have: 

• Mastered our specification packaging process. 
• Built reliable systems for CRM management, sales tracking, and client follow-up. 
• Created seamless scheduling processes for executive and team travel. 
• Become a trusted partner who keeps administrative details running effortlessly. 
• Developed strong relationships throughout the AEC industry while coordinating continuing education presentations and speaking engagements. 

WHO YOU ARE 

You'll thrive at Jordan Consultants if you: 

• Are a self-starter who enjoys taking initiative. 
• Love building systems and creating organization. 
• Are exceptionally detail-oriented and highly organized. 
• Enjoy wearing multiple hats in a collaborative environment. 
• Are comfortable reaching out to clients, architectural firms, and industry partners. 
• Take pride in improving processes and finding better ways to work. 
• Want to help build something meaningful rather than simply maintain existing systems. 

WHY JORDAN CONSULTANTS? 

Although we've been serving the AEC industry for more than 20 years, our culture still feels like a growing startup. We're a small, collaborative team where everyone is hands-on, ideas are welcomed, and every person has the opportunity to make a real impact. 

In this role, you'll work directly with our President and collaborate with every department across the company. You'll have the autonomy to shape processes, contribute new ideas, and help define how this position grows alongside our business. 

BENEFITS

We believe in investing in our team through competitive benefits, professional development, and work-life flexibility. Benefits include: 

• Hybrid work schedule 
• 80% employer-covered medical, dental, and vision insurance 
• Flexible time off 
• Paid family leave 
• Community volunteer time 
• Annual performance bonus opportunities 
• Flexible Spending Account and Health Savings Account options 
• Short-term and long-term disability coverage 
• Paid training, continuing education, and professional certifications 
• Retirement and pension planning support 
• Additional benefits as our company continues to grow 

QUALIFICATIONS

• Bachelor's degree preferred or equivalent professional experience. 
• Five or more years of executive administrative, operations, or office management experience. 
• Excellent written and verbal communication skills. 
• Strong organizational and project coordination abilities. 
• Proficiency with Microsoft Office and CRM platforms. 
• Ability to manage confidential information with discretion. 
• Experience supporting executives in a fast-paced professional environment is required.