Counseling Secretary

Position: Counseling Center Secretary

Term: Full-Time/ 10 Month

Classification: Classified/Non-exempt

Location: Joplin High School

Qualifications:

• High school graduate;
• Some post-secondary coursework in business or related field, preferred;
• 1-3 years clerical experience in a school setting, preferred;
• Equivalent combination of education and experience considered

Supervisory: No

Reports to: Guidance Counselors, Building Principal

Code: 001-2411-6151-1050-00950-1-000

Job Number: 768

General Expectations

• Supports the mission of Joplin Schools.
• Supports the value of education.
• Complies with the privacy rights of students.
• Safeguards confidential and/or sensitive information.
• Communicates effectively with all the members of the school district and community.
• Provides excellence in customer service both internally and externally.
• Reacts to change productively.
• Keeps abreast of new information, innovative ideas and techniques.
• Maintains accurate records and filing systems for accountability and audit purposes.
• Ensures that all activities conform to district and state guidelines.
• Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents.
• Respond to common inquires or complaints from patrons, regulatory agencies, or members of the business community.
• Ability to Add, Subtract, Multiply, and Divide.
• Apply concepts such as fractions, percentages, ratios, and proportions to
• practical situations.
• Solve practical problems and deal with a variety of concrete and abstract
• variables in situations where only limited standardizations exist.
• Interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Establish and maintain effective working relationships with students, staff and the
• Perform duties with awareness of all district requirements and Board of Education Policies.

Essential Functions:

• Work with confidential students records.
• Manage enrollment procedures including new student enrollments at registration and student withdrawals and transfers.
• Screen telephone calls and set appointments.
• Set college visits for students.
• Work with a computerized data entry system.
• Use Microsoft office for Word Processing and Excel.
• Assist the registrar with transfers, transcripts analysis and maintaining students records and files.
• Assist in the creation and submission of monthly reports to state agencies.
• Monitor and maintain guidance files and supplies as well as supplies needed for testing, career exploration and college admission.
• Assist in coordinating student awards and recognition programs.
• Assist counselors with preparations for graduation including final grades and student-by-student analysis for completing procedures for graduation.
• Prepare guidance office mailings.
• Assist counselors with preparations for test administration and student enrollment.
• Coordinator and be responsible for student identification card processes and updates.
• Serve as liaison with local and regional agencies for student placement for enrollment.
• Oversee student office worker’s duties and responsibilities and monitor their daily work in guidance office.

Physical Demands

While performing the duties of this job, the employee is regularly required to walk and talk or hear. The employee frequently is required to stand or sit. Specific vision abilities required by this job include close vision, distance vision, and depth perception. Must be able to lift 25 pounds.

Attendance

Regular and consistent attendance is an essential function of this position.

The work conditions and environment described here are representative of those that an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Conditions and Environment

The work environment is consistent with a typical office environment.

Note: The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.