Executive Assistant - Project Coordinator

Who We Are

At JonnyPops, our team is empowered to make an impact at work every day from producing high-quality, innovative frozen novelties to spreading kindness one pop at a time. We look for bright and ambitious individuals who seek out challenges, thrive in fast-paced and high-growth environments, align with our core values, and get fulfilment from seeing their work transform the world around them.  

Based in Elk River, MN, JonnyPops develops, manufactures, distributes, and markets frozen novelties. Retailers from coast to coast including Target, Costco, Publix, Kroger, Cub, along with thousands of regional and local grocers make JonnyPops part of their assortment.  

Growing from a dorm room start-up in 2012, JonnyPops mission is to make "A Better Pop for a Better World!" JonnyPops leads the frozen novelties space in innovation and uses simple ingredients with no artificial dyes. Every pop stick includes a kind deed, spreading kindness every day. 

Joining JonnyPops is an exciting opportunity to be part of high-growth brand and have a direct impact on the company’s success. Join our team and help us make “A Better Pop, for a Better World!” 

Job Summary

The Executive Assistant is a pivotal role responsible for managing the day-to-day administrative and personal needs of individuals on our executive team. This position ensures seamless coordination of schedules, communications, and tasks to support the executives in leading a fast-growing company. The role involves managing complex calendars, organizing travel arrangements, preparing high-level meeting materials, and acting as a liaison with internal and external stakeholders. This position requires a high degree of professionalism, confidentiality, and the ability to thrive in a dynamic and fast-paced environment while being able to anticipate needs and leading with creative problem solving.

Essential Duties And Responsibilities

• Provide direct support to the C-Suite, assisting with all aspects of daily business tasks.
• Complete administrative tasks related to personal accounts and matters.
• Maintain confidentiality and handle sensitive information with discretion.
• Provide in-person support in Plymouth, MN daily, including office coordination and on-site logistics.
• Maintain awareness of industry trends, competitive developments, and relevant news related to key business contacts (social listening) to support executive communication.
• Document notes or drawings in PowerPoint, Word, or similar tools.
• Draft and edit documents, memos, and correspondence.
• Build strong relationships with internal teams and external partners.
• Assist in maintaining executive networks, including tracking stakeholders and relationship-building opportunities.
• Support the C-suite with operational coordination and priorities management.
• Manage multiple lines of incoming and outgoing communication, ensuring timely, accurate responses and prioritization.
• Facilitate meeting preparation, including agendas, pre-reads, and materials.
• Manage complex calendars, schedules, and shifting priorities.
• Coordinate domestic and international travel arrangements, itineraries, and logistics.
• Anticipate scheduling conflicts and resolve issues proactively.
• Provide administrative support for interdepartmental projects, events, and company initiatives.
• Track progress on strategic priorities and deliverables for the C-suite.
• Prepare executive briefings, summaries, and communications as needed.
  
  

Food Safety Responsibilities

• Clearly reflect food safety and quality as part of the JP brand, when planning and executing projects, and while interacting with relevant external stakeholders. 
  
  

Minimum Qualifications

• Exceptional organizational skills, meticulous attention to detail, and outstanding communication abilities.
• Ability to multitask effectively in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and project management tools (e.g., Asana).
• Maintain a professional appearance and demeanor at all times.
• Demonstrated commitment to confidentiality and discretion.
  
  

Expected Pay Range

Hired candidates may be eligible to receive additional compensation in the form on bonuses and/or commissions.

$60,000-90,000

JonnyPops offers a competitive benefits package which includes the following:

• Medical/Health Insurance
• Dental Insurance
• Vision Insurance
• HSA
• FSA
• DCFSA
• Life & AD&D Insurance
• Short & Long Term Disability
• FTO/PTO
• EAP Programs
• Paid Holidays
• Employee Referral Program
• Sick & Safe Leave
• 401k
• Company Sponsored Meal Plan
• Hired candidates may be eligible to receive additional compensation in the form of bonuses and/or commissions
  
  

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