Construction Accountant and Office Administrator

Jones Advisors HR Consulting is actively searching for a dynamic, Accounts & Office Operations Assistant, for one of our clients in the high-end construction industry. The company name will be shared during a phone screen.

Summary

This position requires a combination of strong administrative and financial skills. This position will be responsible for a variety of tasks, including managing schedules, booking travel, coordinating events, handling accounts payable and receivable, payroll processing, and financial reporting. Strong organizational, communication, and problem-solving skills are essential.

FLSA Status: Exempt

Compensation & Benefits:

• Competitive Pay: $50,000-$60,000 per year, based on experience
• Health Insurance
• Retirement Plan
• Paid Time Off and Vacation Pay
• Professional Development Opportunities

Essential Functions

Administrative:

· Answer and direct phone calls to appropriate personnel.

· Manage the owner's schedule and calendar.

· Book travel arrangements for company leaders.

· Research, book, and coordinate company events (including taking photos).

· Develop and maintain positive relationships with key vendors and suppliers.

· Run errands and purchase office supplies.

· Take notes in all meetings with the owner and delegate tasks.

Bookkeeping:

· Accounts Receivable:

· Create and send invoices to clients.

· Track and follow up on outstanding invoices.

· Receive client payments and apply them accurately in QuickBooks.

· Manage Certificates of Insurance (COI) for clients.

· Accounts Payable:

· Review and reconcile monthly vendor statements.

· Process vendor invoices in QuickBooks.

· Pay vendor invoices via various methods (checks, ACH, wires)

· Maintain automatic payments for utilities and other recurring expenses.

· General Ledger & Payroll:

· Code all income and expenses to the appropriate customer/job or G&A category.

· Reconcile monthly bank statements.

· Maintain fixed asset listings.

· Reconcile credit card statements and review charges.

· Collect receipts and code them to projects and general ledger accounts.

· Oversee payroll processing, including collecting new hire forms, tracking vacation hours, and entering weekly timecards.

· Generate profitability reports by project and for retainer clients.

· Monitor and communicate cash flow issues.

· Handle sales tax payments and filings.

· Assist with tax preparation by gathering documents for the CPA.

· Financial Systems:

· Ensure proper integration between LMN and QuickBooks Online (QBO).

· Export estimates from LMN to QBO.

· Maintain accurate data in QBO, including setting up new accounts as needed.

· Export data from QBO to Excel for payroll and overhead allocation.

Qualifications:

· Bachelor’s degree in business administration, Accounting, or a related field OR 5 years related experience; OR any combination of these.

· Minimum of 2 years working in the construction industry.

Knowledge, Skills, and Abilities

· A self-starter who sees the big picture and has good business sense to understand overall strategy and direction.

· Impeccable organization and attention to detail.

· Expert-level communication ability - both verbal and written.

· Proactive mindset to anticipate the President’s needs.

· A sense of urgency and bias toward action.

· Decisiveness born out of insight, judgment, and decision-making skills.

· Technical prowess with:

o Mobile apps

o Google Suite (Sheets, Slides, Doc, OneNote, GMail, Google Voice, etc)

· Experience working developing processes and process mapping

· Organizational expertise to create and master systems, putting information at the President's and their fingertips.

· Resourcefulness & persistence to accomplish seemingly impossible missions.

· Diplomacy and confidentiality born out of emotional intelligence & integrity.

· Reflects the President's priorities, values, and goals.

· Experience with QuickBooks Online (QBO).

· Familiarity with payroll processing preferred.

· Detail-oriented and highly accurate.

· Ability to work independently and take initiative.

· Strong analytical and problem-solving skills.

· Team player with a positive attitude.

· The ability to ask clear and clarifying questions.

Supervisory Responsibilities

None

Physical Demands

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is frequently required to stand, bend, stretch, and walk. Vision requirements include reading a computer monitor, peripheral vision, and the ability to look from the screen to objects on the desk to visitors walking in the door. The employee must regularly lift and/or move up to 10 pounds and frequently lift and/or move up to 25 pounds.

Work Environment

Work is frequently performed inside a temperature-controlled office building. Level of noise varies in this fast-paced, busy work environment.

Travel

This position has up to 20% of travel.

Disclaimer: The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of the position. All employees may have other duties assigned at any time.

The company is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. In addition to federal law requirements, the company complies with applicable state and local laws governing nondiscrimination in employment. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• Health insurance
• Paid time off
• Retirement plan

Application Question(s):

• What is your desired compensation?

Education:

• High school or equivalent (Required)

Experience:

• Accounting: 5 years (Preferred)
• Executive administrative support: 2 years (Preferred)

Ability to Commute:

• Wendell, NC 27591 (Required)

Ability to Relocate:

• Wendell, NC 27591: Relocate before starting work (Required)

Work Location: In person

Salary : $50,000 - $60,000