Administratice Coordinator

📣 Jonathan’s Ogunquit Is Hiring: Administrative Coordinator

Jonathan’s Ogunquit is expanding its year-round leadership team and seeking a highly organized, detail-driven Administrative Coordinator to support our front office, finance, and operational workflow. This role is ideal for someone who enjoys structure, accuracy, problem-solving, and being the central hub that keeps a busy hospitality business running smoothly.

As we prepare for our 50th anniversary and a new era of growth, this position will play a pivotal part in strengthening our administrative and financial systems.

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Key Responsibilities

Bookkeeping & Financial Support

• Enter vendor invoices, maintain AP documentation, and organize weekly check runs

• Track deposits, maintain cash logs, and support revenue reconciliation workflows

• Prepare monthly vendor files, assist with 1099 preparation, and maintain digital financial archives

• Support CPA and leadership with organized, timely reporting packages

Administrative & Office Management

• Maintain internal calendars, meetings, deadlines, reminders, and compliance tracking

• Organize digital filing systems, staff records, operational manuals, and communication logs

• Prepare forms, templates, and standardized processes for HR, events, and vendor management

• Serve as the primary point of contact for administrative questions and daily operational needs

HR & Staff Coordination

• Manage onboarding paperwork, update checklists, and track certifications and annual trainings

• Prepare weekly internal communication reminders and assist with staff documentation

• Support scheduling workflows and coordinate with department managers as needed

Event & Department Support

• Assist with artist hospitality details, event documentation, and internal event coordination

• Prepare administrative materials for concerts, private dining, and off-season operational projects

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Who Thrives in This Role

• Someone with strong bookkeeping fundamentals and excellent attention to detail

• A systems-minded organizer who loves process, structure, and accuracy

• A calm, professional communicator who handles many moving pieces with clarity

• A person who enjoys both routine tasks and project-based work throughout the year

• Hospitality experience is helpful but not required — reliability and organization are essential

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Why Join Jonathan’s?

We’re a family-owned, community-rooted business with a strong leadership core and a clear vision for our future. This role offers stability, growth opportunities, and the chance to directly shape our administrative backbone as we enter our next chapter.

📩 To Apply: Please send your resume and a brief introduction to info@jonathansogunquit.com.