Administrative Assistant

Job Title: Administrative Assistant

Job Summary:

The Administrative Assistant is the first point of contact for clients, vendors, and visitors. This role provides administrative support to ensure efficient office operations, maintains a professional and welcoming environment, and assists staff with day-to-day tasks.

Key Responsibilities:

• Greeting and welcoming clients, vendors, and visitors in a professional and friendly manner.
• Answer, screen, and forward incoming phone calls; take messages as necessary.
• Manage incoming and outgoing mail/packages.
• Company Event Planning
• Maintain and organize office filing systems.
• Schedule appointments, meetings, and conference room usage as needed.
• Prepare and proofread company documents.
• Assist all departments with administrative tasks and special projects as assigned.

Qualifications:

• High school diploma or equivalent
• Experience as a receptionist/administrative assistant
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Strong communication and interpersonal skills.
• Ability to multitask, prioritize, and maintain attention to detail.
• Professional appearance and demeanor.
• Familiarity with office equipment (printers, phone systems) and basic IT troubleshooting.

Skills & Competencies:

• Excellent organizational and time-management skills.
• Friendly, approachable, and customer-service oriented.
• Ability to handle confidential information with discretion.
• Problem-solving and critical thinking skills.
• Team-oriented with a flexible, can-do attitude.

Work Environment:

• Standard office setting.

Benefits Include:

Pay Range: Based on experience.

• Competitive Pay
• Retirement Savings Plan – 401(k) with company match
• Health Insurance, Vision & Dental with monthly premium stipend
• PTO for Paid Holidays and regular PTO
• Supplemental Insurance Contribution – Global Life
• Short-Term and Long-Term Disability Insurance
• Group Life and AD&D Insurance