Temporary Mail Associate

Title: Temporary Mail Associate

Duration: 3 months, subject to extension

Rate of Pay: $27.94 per hour

FLSA Status: Non-Exempt

Company: Joint Industry Board of the Electrical Industry

Location: Flushing, NY 11365

Department: Mailroom Dept

Vacancy: 1

JOB DESCRIPTION:

The Joint Industry Board of the Electrical Industry is seeking a Mail Associate to join our team. Reporting to the Supervisor, under close supervision, the Mail Associate will be responsible for various duties but not limited to:

• Promptly deliver and picks up documents, mail, messages, supply, heavy boxes and packages and other items as directed to and/or from business location.

• Carry and transport heavy boxes weighing more than 50lbs to various locations.

• Examines outgoing mail carefully for appearance and seals envelopes.

• Ensure outgoing mail is stamped as required based on post office requirement.

• Sort mail according to destination and recipient information.

• Timely distribute and collect mail in the building.

• Folds letters or circulars and inserts in envelopes by hand or with a machine.

• Determine appropriate postage based on weight.

• Operate various equipment including copy machine and timely complete job orders.

• Ensures the proper delivery of printed materials.

• Adhere to internal control policies and procedures.

• May operate machines – folding, mail, copier, microfilm, etc.

• Take stock inventory and keep records on postage.

• Transport and deposit funds at the bank on a weekly basis.

• Drive to the U.S. Post Office daily to collect incoming mail.

• Obtain approval supply order and process order timely and accurately.

• Sets classrooms for OSHA class.

• Print and bind books, pamphlets, brochure, literature etc. for all classes.

• Prepare mail for departments for scanning and processing job orders.

• Perform special projects, and additional duties and responsibilities as required.

• Deliver faxes for various departments.

• Take stock inventory for all supplies, envelopes, and forms.

• May utilize various equipment/machine, engraving equipment, microfilm/fiche, and copier to fill requests in the copy area.

• Perform other duties and special assignments as necessary

Work Environment

We thrive to provide a supportive and collaborative environment. We are employee- focused emphasizing mutual respect a strong sense of community and a positive team culture. We offer a healthy work -life balances and a desirable work environment with a diverse workforce. This job operates in a professional mail room environment. This role routinely uses carts, stamp machine, scale, printer, scanner, phone, photocopiers, and fax.

Physical Demands

The physical demands described here are deemed essential functions and representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands and talk or hear instructions. The employee is frequently required to stand, walk, reach, bend, push, pull, lift, and squat. The employee is regularly required to reach with hands and arms. Repetitive lifting/moving heavy objects weighting more than 50 pounds. Will be required to use equipment such as push carts, wagons, flat trucks, dolly, hand trucks, and other items to move/transport cargo and supplies throughout the building.

Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.

Position Type/Expected Hours of Work

This is a Temporary onsite 35 hours per week– Non-Exempt position. Days and hours of work are Monday through Friday 8:30AM-4:30PM.

Flexibility: Must be able to work overtime when necessary.

Travel: Limited travel is required.

Required Experience, Skills, and Qualifications

• High school diploma or equivalent.
• Valid NYS Driver License is required with no restrictions.
• Personal vehicle is required for job-related travel.
• Experience with Mailroom equipment and machines, such as copy machine, meter and mail insertion equipment experience desirable, basic knowledge of office equipment helpful.
• Working knowledge of the geographic area and a good sense of direction.
• Ability to move heavy objects, such as boxes, equipment, etc., weighing more than 50 pounds.
• Must demonstrate proper lifting technique.
• Attention to detail and ability to multitask.
• Ability to follow direction.
• Required to perform functions as stated above under all weather conditions.
• Must be flexible and available as needed.

Other Duties/Special Projects

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

The Joint Industry Board of the Electrical Industry (JIB) was established in 1943 by the International Brotherhood of Electrical Workers, Local Union No. 3 and employers affiliated with the National Electrical Contractors Association. Its mission is to promote harmony between employees and employers, administer benefits for members and their families and improve competitiveness through progressive management, education, training and technology.