Human Resources Administrative Assistant

The Human Resources Administrative Assistant serves as the welcoming face of M-D's HR department, the primary point of contact for employees and candidates, and the department gatekeeper. This dynamic role combines strong interpersonal engagement with operational excellence in a fast-paced environment. The ideal candidate is a natural relationship-builder who thrives on creating positive employee experiences while maintaining accuracy in HR processes and compliance. This position requires a professional presence, exceptional organizational skills, and the ability to manage multiple priorities while fostering a culture of engagement and inclusion.

Responsibilities:

• Serve as a visible, approachable HR presence in high-traffic areas, providing timely support and guidance to employees on HR-related questions and concerns.
• Plan, coordinate, and facilitate monthly employee engagement activities; track participation metrics and measure program effectiveness.
• Design and distribute company-wide communications, including birthday, work anniversary, promotion, event, condolence, new-hire, and cafeteria updates, using Canva.
• Collaborate with leadership to execute recognition programs, including service milestone awards and employee referral initiatives.
• Build and maintain positive relationships across all levels of the organization.
• Coordinate comprehensive new hire onboarding experiences, including preparation of orientation materials, welcome packets, and first-day logistics.
• Lead engaging new hire orientation sessions that introduce company culture, policies, and benefits.
• Process new hire data in UKG (HCM system) with accuracy and attention to detail.
• Partner with managers to ensure seamless integration of new employees into their teams
• Manage seating charts and parking assignments to support optimal workplace logistics.
• Maintain complete and accurate HR personnel files, including I-9 documentation, background checks, and required employment records.
• Conduct periodic compliance audits to ensure documentation completeness and adherence to regulatory requirements.
• Process employee terminations following established protocols and compliance checklists
• Ensure confidential handling of sensitive employee information in accordance with privacy regulations.
• Support HR initiatives to maintain best practices in documentation and record-keeping
• Generate and maintain monthly reports, including attendance tracking, cafeteria benefit programs, anniversary recognition, and employee awards.
• Provide high-level administrative support to HR leadership, including calendar management, meeting coordination, and assistance with special projects.
• Schedule and coordinate HR-related meetings, training sessions, and department events
• Manage general administrative tasks, including mail distribution, supply ordering, and office coordination.
• Support HR initiatives and contribute to the continuous improvement of HR processes and employee programs.

Minimum Qualifications

• Minimum of 2 years of HR or related professional experience required
• Intermediate to advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Experience with HRIS systems; UKG/Kronos experience a plus
• Proficiency in Canva or similar graphic design tools for internal communications is preferred
• Ability to learn and adapt to new technology platforms quickly
• SHRM-CP certification (preferred)

Who is M-D? 

At M-D Building Products, we're not just redefining industry standards; we're shaping the future of construction solutions. For over a century, our name has been synonymous with excellence in weatherstripping, floor and tile trims, perforated aluminum sheets, digital levels, and caulking solutions. What truly sets us apart is our people! They are the heartbeat of our success. We believe in the potential of every individual to make a meaningful impact. From the factory floor to the boardroom, we cultivate a culture rooted in integrity, innovation, and unwavering commitment. As a trusted leader in the construction industry, we are driven by a passion for continuous improvement and excellence.

Benefits: 

M-D Building Products, Inc. offers a comprehensive benefits package designed to support the health and well-being of our employees. This includes Medical, Dental, and Vision coverage, access to an On-Site Clinic, and Voluntary Life Insurance options. Additionally, we offer a Lab Card Program, Group Term Life & AD&D, Flexible Spending Accounts (FSAs) for both healthcare and dependent care, and Short-Term and Long-Term Disability coverage. Employees can also take advantage of our 401(K) plan with Company Match, Paid Time Off (PTO), Tuition Reimbursement, and Education & Development programs. We prioritize mental wellness through our Employee Assistance Program (EAP) and offer a range of Voluntary Benefits, including Accident, Critical Illness, and Hospital Indemnity Insurance. 

At M-D Building Products, Inc., we are committed to providing equal employment opportunities for all employees and applicants. We strictly prohibit discrimination based on race, religion, creed, color, national origin, nationality, citizenship, ancestry, sex, age, marital status, physical or mental disability, affectional or sexual orientation, gender identity, military or veteran status, genetic predisposition, or any other characteristic protected by law.